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Executive Administrative Assistant and Scheduler
3 months ago
Custom Software Systems Inc. (CSS) is seeking a Firm-calm-strong personality to support EXIM Board of Directors and other agency executives, delegates, key points of contacts. Candidate should demonstrate true organization skills, the ability to work in fast-paced environment, able to appropriately self-direct, successfully detailed oriented, routinely presents a professional demeanor and appearance, able to hold information confidentially, and self-learner with ability and desire to self-teach.
Responsibilities
- Answers emails,
- Schedules and confirms appointments,
- Arrange both domestic and international
- Organizes appointments by reading and routing correspondence and managing assignments,
- Manages calendars for department personnel and arranging meetings, conferences, and teleconferences.
- Completes requests by answering or referring inquiries,
- Maintains customer confidence and protects operations by keeping information confidential,
- Provides historical reference by utilizing filing and retrieval systems mainly in SharePoint,
- Contributes to team effort by accomplishing related results as needed, and
- Prepares printed material in support of key meetings
Required Qualifications
- 5-years of previous office administrative and scheduler experience
- Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency,
- Experience with Concur (government travel system).
Clearance
N/A
Citizenship
US Citizenship
Education
High school diploma, GED or equivalent. University/College degree is Preferred
Knowledge, Skills, and Abilities
- Organizational Skills
- Reporting skills,
- Verbal communication,
- Typing,
- Written communications,
- Knowledgeable user of Microsoft OneDrive and SharePoint,
- Other Microsoft Office 365 skills,
- Confidentiality,
- Responsive, and
Preferred Qualifications
- Microsoft Office Specialist (MOS) Certification
- Previous experience supporting C-Suite executives
