Administrative Assistant
2 weeks ago
Type:
Contract 1 yr
Full Time or Part Time:
Full time
Pay Rate:
$18.00 - $21.00 per hr
Location:
Orlando, FL 32801
Language Requirements:
Speak, write, and read English at a professional level
Language Preferences:
N/A
Job Overview:
The Administrative Assistant will provide administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems. Work is performed under the direct supervision of a manager and is reviewed through meetings, conferences, reports, and results achieved. Also, other duties as assigned.
Duties:
- Maintains records within the organization's current software
- Manage both hard copy and electronic files
- Track and support coordination with teams
- Tracks all assigned projects through the current project tracking system
- Assists with the preparation of meetings and take notes during meetings, including sending out follow-up reminders
- Communicates and tracks real estate transactions (including fee simple, easements, releases, leasing, and/or subordinations) with sellers, attorneys, associations, consultants, and other governmental agencies
- Assist in securing documents necessary to complete assigned projects
- Tracks, maintains and monitors project files, information, project reports, and contact records
- Strong organizational skills, including the ability to sort data alphabetically and filter by division.
- Resourcefulness, initiative, and a proactive approach to problem-solving.
- Minimum 4 years of administrative responsibility
- Detail-oriented, ability to plan, organize and coordinate work projects
- Experience with or the ability to learn basic real estate transactions
- Strong written and verbal communication skills
- Ability to manage competing priorities, work well under pressure, and remain flexible to constantly changing schedules and demands
- Ability to support the organization's preferences and priorities
- Experience with Microsoft Office Suite and Excel
- Experience with or the ability to learn (within 6 months of hire) in-house software
- Ability to type at the rate of forty (40) correct words per minute
Experience Preferences:
Project management skills
Physical Requirements:
Ability to lift file boxes weighing up to 35 pounds
Education Requirements:
Graduation from high school or equivalent and four years of administrative experience; or an equivalent combination of relevant education and experience.
Education Preferences:
N/A
Training Schedule:
TBD
Schedule:
7:30 am - 4:30 pm Monday - Friday
Dress Code:
Business casual
Benefits:
Medical, Dental, Vision, and more
Additional Information:
Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.
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