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Corporate Office Manager

1 month ago

Austin, United States Tarrytown Expocare LLC Full time
Job DescriptionJob DescriptionDescription:

Great New Career Opportunity in Long-Term Care Pharmacy


Now Hiring – Corporate Office Manager in Austin, Texas.


Tarrytown Expocare Pharmacy – We provide specialized care for individuals with intellectual and developmental disabilities throughout the United States. We have been providing long-term care pharmacy services since 2007, but we originated as part of our independent retail pharmacy, Tarrytown Pharmacy, which has been serving the local community since 1941. Through our dedication to providing excellence to our customers, we have grown from a small independent pharmacy to a multi-state long-term care pharmacy solution.


We are proud to offer:

  • Comprehensive healthcare benefits
  • 401k Retirement plan
  • PTO and paid holidays
  • Competitive compensation
  • An awesome work environment
  • Opportunities to advance and grow your career
  • And More


The Corporate Office Manager will be based in Austin-TX and is responsible for ensuring the office runs smoothly. This position will provide high level support to the executive team.


Essential Duties:


· Cover the Front Desk to represent Tarrytown Expocare and assist visitors

· Make sure Conference Rooms are maintained and operational for meetings

· Oversee and manage Lunchdrop service at Austin-TX location

· Open, sort, and distribute incoming correspondence, including faxes and email.

· Answer phone calls and direct calls to appropriate parties or take messages

· Prepare agendas and make arrangements, such as coordinating catering for luncheons, board, and other meetings

· Maintain and file corporate documents, records, and reports. Including workers compensation, certificate of insurance, and other documents as needed

· Oversee and manage facility management including coordinating with Property Manager and other vendors for repairs

· Manage building access badges for all sites and coordinate access within Alarm.com and badge printing system

· Maintain and monitor corporate Contracts Database

· Work with commercial insurance vendors to ensure compliance and assist with renewals working with Finance Team/CFO

· Maintain and monitor IT Purchasing

· Monitor and help maintain corporate directory in SharePoint (upload pictures, verify titles, report to, etc.)

· Assist with IT Invoice processing working with CIO and Finance

· Assist CSO with registration for tradeshow/events

· Provide Executive Assistance for CEO, CFO, COO, CIO, and CSO

· Oversee and provide direction to general office labor

· Assist with setup of corporate meetings

· Possible travel every quarter

Requirements:

· High school diploma required

· College or Advanced Degree preferred

· Proven IT aptitude and experience

· Oral and written communication skills worthy of Executive Level briefings/publications

· Proficient in English written and spoken language