Receptionist/Administrative Assistant

2 months ago

Colonial Heights, United States Blueprint Automation Full time
Job DescriptionJob Description

Company Overview:

We design, develop and manufacture case packers and tray packing solutions for flexible and other tough-to-handle packages such as doypacks, pillow bags, and four-sided sealed bags. Built for around-the-clock operation, these solutions have a worldwide reputation for their quick changeover, flexibility, speed, and comprehensive design. Our Integrated state-of-the-art technologies include gravity, pick and place, wrap-around, and vision-guided robotics.

At BPA, we are passionate about innovation. It adds fun and inspiration to our work that people need to excel. Our customers stimulate innovation by developing new needs, and we are on a never-ending quest to find a better, simpler way. BPA has no innovation budget. Innovation is what we are.

Position:

Under the direct supervision of the Vice President of Finance, the Receptionist/Administrative Assistant provides administrative support for the organization. In addition to answering telephones, receiving and directing guests performs duties such as typing, filing, financial record keeping, coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload, and recommend changes in office practices or procedures.

Essential Duties & Responsibilities

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

  • Maintain the appearance of the reception desk and oneself as a first impression of the company.
  • Meet and greet visitors and offer assistance when necessary.
  • Provide appropriate badges to visitors/ temps determined by the scope of work. Maintain history and current visitor/ temp sign-in book and badge security logbook.
  • Answer incoming calls, transfer, and page to maintain workflow.
  • Prepares outgoing mail; sorts and distributes incoming mail.
  • Assist with special outgoing mailings or marketing material.
  • Develops and maintains office forms, and procedures, and assists with administrative tasks.
  • Operates listed office equipment (Copier, fax, postage machine, etc.) as required.
  • Duplicates and distributes materials.
  • Composes, types, and edits correspondence, reports, memoranda, and other material.
  • Maintains office supply inventory and appearance of the supply room.
  • Anticipate and monitor security and emergencies. Must be able to respond appropriately.
  • Assist management with miscellaneous documents and spreadsheets.
  • Schedule conference rooms and assist employees with personal schedules as requested.
  • Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
  • Schedules travel for employees and interview candidates using SAP Concur system.
  • Maintains credit authorizations related to travel accounts.
  • Assists management with expense processing.
  • Coordinates catering orders and meeting presentations.
  • Coordinates set up of internal and external meetings.
  • Perform other duties as assigned.


Basic Qualifications:

(Knowledge, Skills & Abilities, Education & Experience)

  • Minimum of a High School Diploma (or equivalent) and 10 years of experience. However, a combination of experience and/or education will be taken into consideration.
  • Pristine customer service skills required.
  • Intermediate skills in the use of Microsoft Office, including Outlook, Word, and Excel.
  • Ability to communicate clearly both orally and in writing using grammatically correct correspondence.
  • Extremely organized. Strong multi-tasking and time-management skills.
  • Handle sensitive information with the highest degree of integrity and confidentiality.
  • Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties.
  • Anticipate the needs of the Management Team; handling unexpected situations quickly and effectively requires the ability to develop creative and/or innovative ideas related to improvements to processes/services related to own job or team that’s supported. Knowledge of basic accounting practices is preferred.
  • Notary license preferred.

At this time, BPA will not sponsor a new applicant for employment authorization for this position.


BPA prides itself on the quality of its employees and as such, candidates who receive an employment offer will be required to pass a drug screen and background check successfully.


BPA offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. In addition, we offer a robust benefits package including a majority employer-paid employee health, dental, vision, life, and disability; 20 days of PTO the first year of employment, as well as 401(k) with a 6% match.


BPA is an Equal Opportunity Employer, Minorities/Females/Disabled/Veterans.

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