Event Coordinator

4 weeks ago

Asheville, United States Asheville Humane Society Inc Full time
Job DescriptionJob DescriptionDescription:

Since 1984, we’ve dedicated ourselves to ensuring every animal has the quality of life they deserve – a life worth living. Now, we go beyond our walls to help create a more humane community for pets and the people who love them.


Asheville Humane Society is a 501(c)(3) non-profit organization. We do, however, hold the County contract for animal sheltering. This means that we are the open-admission shelter for all Buncombe County animals.


Position Summary

The Event Coordinator supports the Fundraising & Engagement Department through event planning/management with local partners. The Event Coordinator will plan events including Asheville Humane Society fundraising events and third-party events in partnership with local businesses/partners. This position requires collaboration with committees, vendors, volunteers, donors, sponsors, and staff to ensure successful event outcomes with budget efficiency and general fundraising administration. This position may also support fundraising efforts by assisting with stewardship to help grow relationships with donors and prospects. Administrative tasks may include donation entries, acknowledgment letters, thank you cards, etc. A successful candidate will be comfortable with desk work and being out and about in the community.


Schedule & Compensation: The Event Coordinator is a flexible, part-time position that starts at $18.00/hour. The Event Coordinator will typically work 10-15 hours a week. Hours are expected to increase during certain events and will require work outside the normal work week, including some evenings and weekend hours.


Key Responsibilities:

  • Coordinate, plan, and implement all aspects of development events, including responsibility for fundraising events, third-party events, adoption events, and other events as assigned, working within prescribed budgets and timelines to raise funds for Asheville Humane Society.
  • Collaborate with the Senior Manager of Strategic Partnerships to plan and execute business community events, including assisting with securing locations, organizing volunteers, and handling animals as needed.
  • Coordinate and oversee a communication system to manage and promptly respond to all requests for events or projects.
  • Maintain files, including all required paperwork for event plans, licenses/permits, budgets, signed waivers, applications, etc.
  • Generate expense and income budgets for each special event based on revenue goals. At the event conclusion, provide a written cost/benefit analysis and recommendations for improvements.
  • Work closely with the staff leadership to prioritize which development events AHS should pursue.
  • Oversee maintenance of the organizational calendar regarding events.
  • Work collaboratively with contractors for special events, researching best prices, and encouraging discounts and special considerations for AHS.
  • Work closely and collaboratively with the Volunteer Manager.
  • Assist Fundraising & Engagement staff with general administrative tasks and database additions and updates as needed.
  • Coordinate, plan, implement, and manage all aspects of the Donation Bank Program.
  • Work with relevant staff on the creation of materials related to development events, promotions, and other development activities.
Requirements:
  • High School Diploma or GED equivalent required.
  • Strong computer skills, proficiency in MS Office, and familiarity with databases (CRM experience such as Raiser’s Edge preferred but not required).
  • Exceptional verbal and written communication skills.
  • Experience in community event coordination and ability to work within a budget.
  • Willingness to learn proper animal handling skills and become Fear Free Certified.
  • Ability to work independently, balance multiple projects, meet deadlines, and be detail-oriented.
  • Strong interpersonal, organizational, and time management skills.
  • Ability to work with volunteers and co-workers in a professional manner.
  • Possess a valid and unrestricted driver’s license.

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