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Executive Office Manager
2 months ago
About us
The American Health Information Management Association (AHIMA) is a global nonprofit, membership association for health professionals involved in the health information management needed to deliver quality health care to the public. We do this by providing education, certification, professional development, and advocacy. We have more than 60,000 members and credential more than 100,000 AHIMA health information professionals.
In our mission to empower people to impact health, our core values guide our business and our actions.
- We have integrity in our work and relationships. Our passion for doing the right thing and sharing knowledge and resources makes us trustworthy, credible, and accountable leaders.
- We act boldly with intention. We go after big ideas and big challenges with purpose because we recognize the influence and impact our work on people's health, safety, and well-being.
- We are inclusive so that humans are at the center of everything we do. We see the whole person and respect the inherent dignity of every human. We make space for different voices and opinions to help us get the best results.
Diversity and equal opportunity
AHIMA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity, race, color, religious creed, national origin, age, sexual orientation, physical or mental health disability, or protected veteran status.
At AHIMA, we come to work every day to help make healthcare better through the trusted use of health information - from the operating room to a smartwatch - no matter when or where it is accessed.
What does this role do at AHIMA?
The Executive Office Manager is responsible for providing executive level support to the CEO and increasing efficiency of administrative practices at AHIMA. This position coordinates leadership and Enterprise meetings, the Monthly Operational Review process and the Executive Dept budget. A significant responsibility of this role is project management.
What are the essential duties and responsibilities?
- Provide executive level support to the CEO through calendar management, correspondence preparation, briefings, compiling meeting materials, presentations and managing sensitive information in confidence and with discretion, communicating at the appropriate level across the organization.
- Project management in support of the office of the CEO.
- Manages special projects with the direction of other executive team members as deemed
- Communicates relevant issues in an organized, concise, and efficient manner to ensure the CEO is well-informed and prepared to make necessary decisions.
- Convene Enterprise Administrative Team through meetings and special projects collaborating with others to provide excellent administrative support across the enterprise.
- Manage two direct reports and their work across the enterprise supporting various teams and initiatives.
- Support strategic goals and ensure alignment by cultivating relationships with staff across the enterprise for increased efficiency and effective responsiveness into existing operations.
- Manage all staff, executive, and leadership team meetings through scheduling, agenda preparation, presenter coordination and follow up.
- Provide coordination to the international team through website updates, newsletter coordination, managing the international regional advisory councils, and other project support.
What are the knowledge and skills requirements?
- Minimum of a bachelor's degree
- 5 years' related experience in roles within the Executive Office, preferably in an association environment.
- Project Management Experience
- Technical skills such as Microsoft Office Suite including Microsoft Project
- Extensive knowledge of PMI or PMBOK project management framework
- Experience in managing projects globally.
- Ability to troubleshoot and resolve issues.
- Strong oral and written communication skills; ability to communicate complex technical concepts in layman's terms.
- Customer service skills, responsive attitude, highly adaptable and flexible.
What you'll get from AHIMA
- Opportunities to work remotely.
- A mission-driven culture.
- A collaborative and open environment where everyone's ideas are appreciated and welcomed.
- Great benefits, competitive compensation, and generous time-off policy.
