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Executive Office Coordinator

2 months ago

Chicago, Illinois, United States National Council of State Boards of Nursing Full time
Job Overview

POSITION TITLE: Coordinator for Executive Operations

STATUS: Full time / Exempt

LOCATION: Chicago, IL (Hybrid: 2 days/week on-site, 3 days/week remote)

ABOUT NCSBN

The National Council of State Boards of Nursing (NCSBN) is a distinguished, independent, not-for-profit entity that facilitates collaboration among nursing regulatory bodies on matters of mutual interest that impact public health, safety, and welfare. Our mission is to empower and support nursing regulators in their essential role of safeguarding the public.

ROLE SUMMARY

We are in search of a skilled administrative professional to contribute to our Executive Office team. The successful candidate will enhance our operations by managing Board of Directors (BOD) processes, overseeing organizational initiatives, coordinating the Annual Meeting, and facilitating attendance for staff and BOD members at external engagements.

Reporting directly to the Director of the Executive Office, the Coordinator will engage with NCSBN's BOD and various internal stakeholders, ensuring the seamless coordination of logistics, processes, and meetings for both the BOD and the Executive Office team.

This position presents an exciting opportunity for an individual with substantial experience in supporting executives and/or BOD members, who seeks to further develop their administrative skills while contributing to an organization dedicated to advancing nursing regulation and policy on a global scale.

KEY RESPONSIBILITIES

  • Facilitates BOD processes, including logistics for board meetings and external meeting attendance by BOD members, as well as annual preparations for incoming BOD members.
  • Collaborates with the Director of the Executive Office on designated organizational projects.
  • Assists the Executive Office with responsibilities related to the Annual Meeting, including document preparation, editing, collation, room setup, and support for run-of-show activities.
  • Supports the Executive Office in tracking NCSBN staff attendance at external meetings, which includes the collection and provision of after-action reports and facilitating their review by the CEO.
  • Performs additional duties as assigned.

QUALIFICATIONS

  • A minimum of 3 years of experience in executive office or executive assistance roles.
  • High school diploma or GED is required.
  • Exceptional verbal, written, organizational, critical thinking, and analytical skills are essential.
  • Professional interpersonal skills are necessary.
  • Strong attention to detail, adaptability, and flexibility in a dynamic environment.
  • Proficiency in Microsoft Office applications and the capacity to learn new technologies quickly.

APPLICATION PROCESS

Interested candidates are encouraged to submit their resumes for consideration.

The National Council of State Boards of Nursing (NCSBN) is an equal opportunity employer. Employment decisions are made without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected characteristic.