Executive Administrative Assistant

3 weeks ago

Southfield, United States PACE Southeast Michigan Full time
Job DescriptionJob Description

Executive Administrative Assistant

 

The Executive Administrative Assistant is responsible for supporting PACE Southeast Michigan executives with large scope of responsibilities.  The Executive Assistant handles clerical tasks, special projects and prioritizes correspondence, allowing executives to focus on decision-making and higher-level responsibilities. They also serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

 

DUTIES AND RESPONSIBILITIES:

 

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executive’s calendars and set up meetings, interviews, appointments

• Assist with prioritization 

• Maintaining confidentiality of highly sensitive information

• Make business related travel and accommodation arrangements

• Prepare weekly, monthly or quarterly reports, if assigned

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during committee meetings

• Screen and direct phone calls and distribute correspondence

• Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems

• Prepare recurring reports and financial statements which depict departmental results and/or achievements or opportunities, if assigned

• Adheres to deadlines as established with the capability to prioritize functions as assigned

• Supports Governance, Finance, Quality committee or full board 

• Schedule meetings and provide support in handling all meeting logistics (e.g., conference rooms, conference lines, prepare meeting materials, etc.)

• Leverage strong working knowledge of applicable company and service line quality, risk, and confidentiality policies and guidelines and reinforce with others

• Ability to deal with clients in a professional and courteous manner, and to develop professional working relationships

• Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships

• Excellent time management and organizational skills

• Execute assigned tasks efficiently with strong attention to detail while delivering high-quality final product

• Strong PC skills (proficient knowledge of MS Excel, Word, and PowerPoint)

• High proficiency with Microsoft Office Suite (excellent Outlook skills), Lync, ZOOM, WebEx, Microsoft Teams, SharePoint, and ability to stay current with new technology

• May be assigned to support other senior leaders

 

 

 

KNOWLEDGE SKILLS AND ABILITIES:

 

• Bachelor’s Degree preferred or equivalent work experience

• Requires 1 to 2 years of progressively responsible administrative work experience

• Requires the knowledge of medical records forms and the ability to read and understand them.

 

WORKING CONDITIONS:

• Occasional lifting up to 25 lbs. 

• Sitting for extended periods of time

• Must be able to work in a climate controlled, office environment

 

  • Executive Assistant

    2 days ago

    Southfield, Michigan, United States Harper Associates Full time

    Job Title: Executive AssistantJob Summary:We are seeking a highly skilled and experienced Executive Assistant to join our team at Harper Associates. The successful candidate will provide exceptional administrative support to our CEO, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Key...

  • Executive Assistant

    1 week ago

    Southfield, United States Brightwing Full time

    **Local Candidates OnlyPOSITION SUMMARYThe Assistant to the President and Chief Executive Officer is a trusted partner, proactively anticipating their needs at an exceptionally high level, and empowering the CEO to make their most significant contributions to the business. To support the CEO's initiatives, this individual ensures that administrative tasks...

  • Executive Assistant

    3 weeks ago

    Southfield, United States Michigan Orthopaedic Surgeons PLLC Full time

    Job DescriptionJob DescriptionWho We AreAs the largest and most comprehensive orthopaedic team in the state, we bring together the medical expertise of leading orthopaedic and musculoskeletal surgeons, specialists, and research pioneers. Every provider in our network shares a deep commitment to leadership in education, innovation, and research, as well as a...

  • Administrative Coordinator

    4 days ago

    Southfield, Michigan, United States Michigan Orthopaedic Surgeons PLLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to our team at Michigan Orthopaedic Surgeons PLLC. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office by assisting with a variety of administrative tasks and responsibilities.Key...

  • Administrative Assistant

    5 days ago

    Southfield, United States Atwell, LLC Full time

    Job DescriptionJob DescriptionAtwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned...

  • Administrative Assistant

    2 weeks ago

    Southfield, United States Global Information Technology Full time

    Administrative Assistant We have an immediate need for a motivated Administrative Assistant with at least two years of professional office experience. Company Description Global Information Technology has been providing professional IT training and consulting services since 1999. At Global IT, we are committed to providing students with the necessary skills...

  • Administrative Assistant

    3 months ago

    Southfield, United States Global Information Technology Full time

    Job DescriptionJob DescriptionAdministrative AssistantWe have an immediate need for a motivated Administrative Assistant with at least two years of professional office experience.Company DescriptionGlobal Information Technology has been providing professional IT training and consulting services since 1999. At Global IT, we are committed to providing students...

  • Executive Support Specialist

    3 days ago

    Southfield, Michigan, United States IMSE Orton-Gillingham Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at IMSE Orton-Gillingham. The successful candidate will provide administrative support to our President and COO, ensuring the smooth operation of our executive office.Key ResponsibilitiesExecutive SupportManage and maintain executives' schedules, ensuring timely...

  • Administrative Assistant

    3 months ago

    Southfield, United States Agile Tech Labs Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant Job Location: Southfield, MI Job Type: Full TimeJob Description:Maintain a positive and professional image with a courteous demeanor as a representative of the organization.Possess excellent office, email, and phone etiquette.Answer phone calls to direct callers to appropriate personnel and...

  • Administrative Assistant/Donation Coordinator

    2 weeks ago

    Southfield, United States Presbyterian Villages of Michigan Full time

    Overview: POSITION SUMMARY Provide support to team of fund development professionals by performing tasks such as ensuring all gifts are entered into database, acknowledgement of all gifts, prospect research, and preparation of materials for special events. Employee will be responsible for maintaining, updating, and ensuring accuracy of donor and prospect...

  • Administrative Coordinator

    3 days ago

    Southfield, Michigan, United States Atwell, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atwell, LLC. As an Administrative Assistant, you will provide administrative support to our project teams, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to project teams, including managing calendars,...

  • Administrative Assistant

    1 month ago

    Southfield, United States Presbyterian Villages of Michigan Full time

    POSITION SUMMARY:Provide support to team of fund development professionals by performing tasks such as ensuring all gifts are entered into database, acknowledgement of all gifts, prospect research, and preparation of materials for special events. Employee will be responsible for maintaining, updating, and ensuring accuracy of donor and prospect database. He...

  • Medical Administrative Assistant

    2 weeks ago

    Southfield, United States Revival Research Institute, LLC Full time

    Job DescriptionJob DescriptionUnique opportunity to make an Impact in the healthcare industry… Revival Research Institute, LLC was established in 2015, and headquartered in the Metro Detroit Region, and has been growing ever since. Revival now has a national presence in the Metro-Detroit Region, Texas, Illinois, and Georgia. We have...

  • Medical Administrative Assistant

    1 month ago

    Southfield, United States Revival Research Institute, LLC Full time

    Job DescriptionJob DescriptionUnique opportunity to make an Impact in the healthcare industry… Revival Research Institute, LLC was established in 2015, and headquartered in the Metro Detroit Region, and has been growing ever since. Revival now has a national presence in the Metro-Detroit Region, Texas, Illinois, and Georgia. We have...

  • Administrative Support Specialist

    1 week ago

    Southfield, Michigan, United States RESSCO Full time

    Position OverviewRESSCO is in search of a meticulous, organized, and dedicated Full-Time Office Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our office environment.The ideal candidate will collaborate closely with senior management, gaining valuable insights into the commercial real estate sector. This position...

  • Administrative Support Specialist

    1 week ago

    Southfield, Michigan, United States RESSCO Full time

    Position OverviewRESSCO is on the lookout for a dedicated, detail-oriented Full-Time Office Assistant to join our dynamic team. This role is pivotal in ensuring smooth operations within our Main Office.The ideal candidate will engage closely with senior management, gaining valuable insights into the commercial real estate sector. This position offers a...

  • Legal Administrative Assistant

    1 week ago

    Southfield, Michigan, United States Safir Law PLC Full time

    Job OverviewSalary: $20.00 per hourCompany: Safir Law PLCCore Values: Integrity, Commitment, CommunityAbout Us: Established in 2014, Safir Law PLC is dedicated to providing exceptional legal services in the realm of Personal Injury Law. Our firm prides itself on being strong advocates for our clients, with a proven track record of successful case...

  • Administrative Support Specialist

    1 week ago

    Southfield, Michigan, United States RESSCO Full time

    Position OverviewRESSCO is in search of a dedicated, detail-oriented Full-Time Office Assistant to join our dynamic team. This role will be based in our central office and offers a unique opportunity to collaborate closely with senior management, providing valuable insights into the commercial real estate sector.The ideal candidate will be responsible for a...

  • Litigation Administrative Assistant

    1 week ago

    Southfield, Michigan, United States Lipton Law Full time

    Job OverviewLipton Law, a dynamic personal injury law firm, is in search of a committed and diligent Litigation Administrative Assistant with a minimum of three years of experience in legal proceedings. The ideal candidate should possess strong proficiency in MS Office Suite, including Outlook, Excel, and Word, alongside intermediate to advanced computer...

  • Administrative Assistant

    3 months ago

    Southfield, United States PACESEMI Full time

    ** Administrative Assistant - Corporate Front Desk** **Job Category****:** Admin **Requisition Number****:** FRONT002156 Showing 1 location **Job Details** **Description** **Administrative Assistant** Under the direction of the Director of Organizational Development, the Administrative Assistant is responsible for providing administrative support to PACE...