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Executive Support Specialist
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at IMSE Orton-Gillingham. The successful candidate will provide administrative support to our President and COO, ensuring the smooth operation of our executive office.
Key Responsibilities- Executive Support
- Manage and maintain executives' schedules, ensuring timely and efficient use of their time.
- Make travel arrangements for executives, including booking flights, hotels, and rental cars.
- Book meetings and appointments for executives, coordinating with internal and external stakeholders.
- Manage email inboxes and folders, ensuring prompt and effective communication.
- Keep executives on task and focused on priorities, providing administrative support as needed.
- Office Management
- Process all shipping and receiving packages for the office, ensuring timely and accurate delivery.
- Place orders for office and remote employees, managing inventory and supplies.
- Process instructor surveys, providing feedback and support as needed.
- Communicate with building management regarding any office maintenance issues, ensuring a safe and healthy work environment.
- Keep the kitchen organized on a daily basis, maintaining a clean and welcoming space.
- Manage office supplies and orders, ensuring a well-stocked and efficient office.
- Keep the office and conference rooms organized, maintaining a professional and productive work environment.
- Qualifications
- Minimum Bachelor's degree in an applicable field.
- Minimum 5 years of executive assistant experience, with a proven track record of success.
- Knowledge of administrative and office procedures, including scheduling, travel arrangements, and email management.
- Knowledge of business and management principles, including strategic planning and customer service.
- Proficiency with PC and Mac computer systems, including the Google suite.
- Strong communication and time-management skills, with the ability to work independently and as part of a team.
- Benefits
- 15 PTO days (prorated, resets each calendar year).
- 15 Paid Holidays off, including the week off between Christmas and New Year.
- Early office closures on Fridays between Memorial Day and Labor Day.
- The opportunity to participate in the IMSE group health insurance plan.
- Opportunity to participate in a health savings account, with company contributions.
- Opportunity to purchase other voluntary benefits, including vision, dental, short-term disability, life, and AD&D insurance.
- Opportunity to contribute to a 401K savings plan with a discretionary company match.
- Salary
$55,000 - $70,000 commensurate with experience.
