Field Services Administrative Assistant

4 weeks ago

Des Moines, United States Excell Marketing LC Full time
Job DescriptionJob Description

JOB SUMMARY: The Field Services Administrative Assistant is responsible for providing administrative

support and completion of special projects for the Office Administrative Manager. This position is also responsible for answering incoming phone calls and greeting visitors to Excell.

ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

  • Take Inbound calls & customer service contacts
  • Compiles and distributes daily attendance with accuracy
  • ID badge creation, distribution & management of building access system
  • Manage Excell Brands owner’s mailings weekly, ensuring timely receipt
  • Managing Inventory, Orders & Shipping of all Office & Field supplies
  • Direct Service account management
  • UPS return shipment investigations
  • Prepare weekly/monthly/quarterly reports and directives
  • Maintains reception, conference room and small kitchen common areas
  • Provides backup for Field Services team members in their absence

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

  • Protects organization values by keeping information confidential
  • Provides administrative assistance in other work-related areas as required or requested
  • Provides backup support for other sales and marketing team members when unavailable
  • All other duties assigned by manager

JOB REQUIREMENTS:

  • 1+ year of previous experience with a multi-line telephone system
  • 1+ year of previous experience with Google Drive & Sheets
  • Proficiency using Microsoft Office products (Excel, Word, Outlook), will be required to take a proficiency skills test during interview stage

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Ability to effectively communicate, both orally and in writing with team members, managers and customers
  • Ability to work independently and treat confidential information with discretion
  • Ability to remain professional and maintain a pleasant demeanor in dealing with all of the requirements of the position.
  • Ability to work necessary hours to complete all tasks in a timely and effective manner
  • Ability to use critical thinking and problem-solving skills.

ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS: The daily responsibilities of this position constantly require effective talking, hearing, sitting, walking and standing functions. Frequent repetitive motion activities are required. Must be able to read print and computer-based materials, and to do so with consistent accuracy. Most of these functions require light physical exertion and are conducted in a temperature controlled environment with occasional exposure to hot and cold temperature.

INTELLECTUAL/EMOTIONAL REQUIREMENTS: The occupant of this position must be able to perform the responsibilities of the position well, under pressure. The position requires adaptability to performing a variety of duties, often changing from one task to another without loss of efficiency or composure. This position requires the ability to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of others. It also requires adaptability to fluctuate between priorities daily while being responsive to needs as they arise.

  • Administrative Assistant

    2 months ago

    Des Moines, Iowa, United States Foth Full time

    Foth is currently seeking a motivated and results-oriented Administrative Assistant for our Des Moines, IA location. Our Des Moines office consists of a team of 55+ professional members that enjoy working in a collaborative and team-oriented environment. In this role, you will have the opportunity to support a variety of daily tasks and project work and will...

  • Administrative Assistant

    2 days ago

    Des Moines, United States Foth Full time

    Foth is currently seeking a motivated and results-oriented Administrative Assistant for our Des Moines, IA location. Our Des Moines office consists of a team of 55+ professional members that enjoy working in a collaborative and team-oriented environment. In this role, you will have the opportunity to support a variety of daily tasks and project work and will...

  • Administrative Assistant 2

    1 week ago

    Des Moines, Iowa, United States State of Iowa Full time

    Position Overview:As an integral part of the legal team, the Administrative Assistant 2 is responsible for the meticulous preparation and upkeep of legal case files. This role involves logging data from court orders into the iDocit case management system to ensure precise reporting and case assignments. Key Responsibilities:1. Proficiently utilize the iDocit...

  • Financial Institution Examiner

    1 week ago

    Des Moines, Iowa, United States Iowa Department of Administrative Services Full time

    Position OverviewThe Iowa Department of Administrative Services is seeking a dedicated Financial Institution Examiner. This role involves conducting thorough examinations of state-chartered banks, their holding companies, subsidiaries, and affiliates. The successful candidate will be responsible for ensuring compliance with financial regulations and...

  • Administrative Assistant

    3 months ago

    Des Moines, United States Gold River Logistics Full time

    Job DescriptionJob DescriptionJob Description:A leading consulting firm providing specialty services is seeking a detail-oriented Part-Time Administrative Assistant to manage critical administrative responsibilities. This role offers a competitive hourly rate depending on experience.Schedule information will be determined upon hiring20 hours per week on...

  • Administrative Assistant

    3 months ago

    Des Moines, United States Spee-Dee Delivery Service Full time

    Job DescriptionJob DescriptionAdministrative AssistantSpee-Dee Delivery is looking for a self-motivated individual who is responsible for providing support to the assigned department by performing a variety of clerical and administrative tasks. Hours and Wages:Monday-Friday, 7:00AM-3:30PMStarting wages: $16.00-$18.00 per hour, based on experienceDuties and...

  • Field Service Technician 2

    4 days ago

    Des Moines, Iowa, United States Oracle Full time

    Overview: We are looking for a skilled professional to deliver on-site technical assistance in the Des Moines region, focusing on break-fix support across hardware, software, applications, and networking systems. This role encompasses product installation and ongoing maintenance.Key Responsibilities:Provide first-line on-site technical support for hardware,...

  • Administrative Assistant

    1 week ago

    Des Moines, United States Johnson Exteriors LLC Full time $20 - $26

    Job DescriptionJob DescriptionHours: Part-time to Full-time position Monday - Friday (8:30 am to 5:00 pm)How to Apply: Please email your resumeCompensation: / Starting pay is $20 - $25 per hour based on your skills and experience.Qualifications required:High School Diploma or equivalentExcellent computer skillsMinimum of 4 years experience as an...

  • Field Service Engineer

    3 days ago

    Des Moines, United States Jobot Full time

    Field Service Engineer - 80%+ travel - Domestic & International - Packaging EquipmentThis Jobot Job is hosted by: Alexa HolzAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $30 - $45 per hourA bit about us:We provide packaging solutions for various industries including food, beverage, household products and...

  • Field Service Manager

    3 months ago

    Des Moines, United States ASGCO Manufacturing, Inc. Full time $80,000 - $100,000

    Field Service Manager: Demoine, IowaHIRING IMMEDIATELY FOR AN EXPERIENCED SERVICE MANAGER/BELTING.Sign on bonus.ASGCO engineers manufacture and sell a wide array of conveyor and screening components, all specifically designed and engineered for the mining, aggregate, cement, pulp and paper, recycling, bulk shipping terminals, food processing and other bulk...

  • Healthcare Administrative Assistant

    1 week ago

    Des Moines, Iowa, United States Rogersvillechamber Full time

    Position OverviewThe Healthcare Administrative Assistant plays a crucial role in supporting the operations of a rural medical facility. This position encompasses a range of administrative responsibilities including:Managing incoming calls and scheduling patient appointments.Collecting and verifying patient insurance details.Processing co-payments and...

  • Security Operations Manager for Aviation Services

    1 week ago

    Des Moines, Iowa, United States Covenant Services Full time

    Company OverviewCovenant Aviation Security, LLC is the largest privately owned firm specializing in aviation security. Our comprehensive services encompass passenger, baggage, cargo, and employee screening, as well as external and internal airport patrols, access control, and air carrier security services. With over 35 million hours of dedicated security...

  • Administrative Assistant

    2 months ago

    Des Moines, United States Millennium Therapy Full time

    Job DescriptionJob DescriptionMillennium Therapy is looking to add an Administrative Assistant to our staff in Des Moines, IA OP Clinic. Millennium Therapy is a patient focused, therapist owned, and therapist managed company that operates throughout Iowa, providing Physical, Occupational, and Speech Therapy in various settings. Our interdisciplinary teams...

  • Field Service Technician

    4 days ago

    Des Moines, Iowa, United States BRINKMANN INSTRUMENTS, INC. Full time

    Join Our Team as a Field Service SpecialistAre you passionate about resolving customer challenges? Do you have a knack for troubleshooting laboratory instruments?At Brinkmann Instruments, Inc., we are seeking a dedicated Field Service Specialist to enhance our team. This role is pivotal in providing exceptional service across the mountain/mid-west region,...

  • Senior Analyst, Field Services

    2 months ago

    Des Moines, United States Invenergy Full time

    Senior Analyst, Field Services page is loaded Senior Analyst, Field Services Apply locations Des Moines, IA Home Office (SD) Home Office (SC) Home Office (KS) Home Office (WV) time type Full time posted on Posted 13 Days Ago job requisition id R08020 Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled...

  • Field Service Specialist

    4 weeks ago

    Des Moines, United States BRINKMANN INSTRUMENTS, INC. Full time

    Do you enjoy solving customer problems? Do you excel at troubleshooting scientific instruments? It's an exciting time at Metrohm USA! We are the North American division of world-renown Metrohm AG (Herisau, Switzerland), an industry leader in laboratory instruments and accessories for analytical testing/research.We are looking for an experienced Field...

  • Senior Analyst, Field Services

    2 months ago

    Des Moines, United States Invenergy Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...

  • Administrative Assistant II

    2 months ago

    Des Moines, United States The Weitz Company Contrack Watts, Inc. Full time

    Job DescriptionJob DescriptionSalary: Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.Do you...

  • Administrative Assistant 2

    17 hours ago

    Des Moines, Iowa, United States State of Iowa Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Assistant 2 to join our team at the State of Iowa. As a key member of our Fleet Division, you will be responsible for implementing and managing our fleet management software, ensuring seamless transition and support.Key ResponsibilitiesSoftware Implementation and Management: Assist...

  • Field Service Technician

    3 weeks ago

    Des Moines, United States Motion Recruitment Full time

    Our client is looking for a Field Service Technician for a 3-month contract in Des Moines, IA 50301. Applicants must be currently authorized to work in the US on a full-time basis now and in the future. Our client is a multibillion-dollar company that provides end-to-end managed services, technology, and consulting to enable the digital workplace for small...