Training Materials Admin

3 weeks ago

Hilliard, United States SMART1 MANAGEMENT SOLUTIONS Full time
Job DescriptionJob Description

Smart1 Management Solutions is a premier women-owned small business (8a) that provides technical and management expertise to support mission critical objectives. We partner with federal, state, and local agencies to solve their challenges and deliver solutions that generate the most value.

We are currently looking for a Training Materials Administrator (TMA) to join our Controller Training Solutions (CTS) team, partnering with SAIC at the Jacksonville ATCT (ZJX) supporting air traffic controller training services for the Federal Aviation Administration (FAA).

The Training Materials Administrator is responsible for a variety of administrative and clerical duties necessary to run an organization. These duties include but are not limited to: (1) performing and coordinating office administrative activities including storing, retrieving, and integrating information for dissemination to staff and clients (2) appropriately and confidentially, when necessary, accessing, entering, and extracting information from designated government databases and (3) occasionally coordinate travel arrangements, as well as process payroll and approve timesheets.

The ideal candidate must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems, and be proficient with computers to create spreadsheets, compose correspondence, manage databases; and create error-free reports and documents.

Additional duties may include, but need not be limited to

  • Performing and coordinating an office’s administrative activities
  • Negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources
  • Serve as information and communication managers for an office
  • Plan/schedule meetings and appointments
  • Organize and maintain paper and electronic files
  • Manage projects, conduct research, and disseminate information by using the telephone, mail services, websites, and e-mail.
  • Monitor administrative activities, and ensure compliance with administrative procedures, rules, regulations, and statutes.
  • Review the efficiency of administrative procedures within the office and recommend improvements.
  • Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to the supervisor.
  • Assist Hiring Manager in preparing interview packages and correspondence for instructional candidates. This position will support the operational efforts of recruitment requests by verifying the accuracy of position information, scope, and duration of recruitment; reviewing and making suggestions to improve selection criteria, interview questions, and rating devices; evaluating applicant education and experience to verify applicant meets minimum qualifications; and reviewing internal selection process to determine if all procedural requirements have been met.
  • Calculate or audit timesheets, monitor instruction time and pay differential including a variety of standard premium pay such as overtime, shift differentials, hazard, recall, and standby; review and correct calculations and coding completed by other staff.

Qualifications

Required Qualifications

  • US Citizenship is required with the ability to obtain and maintain a Public Trust clearance
  • Five (5) years of experience operating Windows and associated Microsoft Office applications, including MS Word, Excel, PowerPoint, Access, etc.
  • The capability to enter and extract information from designated Government database programs as required by the authorized Training Administrator (TA).
  • The ability to format and produce high-quality and error-free documents in response to program requirements.
  • The Training Materials Administrator must also possess strong interpersonal skills and the ability to work independently.

Desired Skills And Experience

  • Administrative experience in a government facility.
  • Certification
  • This position does not require FAA certification.

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