Current jobs related to Administrative Assistant - Jersey City - One Medical

  • Administrative Assistant

    4 weeks ago

    Jersey City, New Jersey, United States Compass Group Careers Full time

    Job SummaryJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group Careers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    4 weeks ago

    Jersey City, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Jersey City, NJProclinical is seeking an Administrative Assistant to support various administrative tasks within the healthcare sector. Primary Responsibilities:This role focuses on travel arrangements, expense processing, calendar management and coordination of meetings and events. The successful candidate will need to...

  • Administrative Assistant

    3 weeks ago

    Jersey City, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Jersey City, NJProclinical is seeking an Administrative Assistant to support various administrative tasks within the healthcare sector. Primary Responsibilities:This role focuses on travel arrangements, expense processing, calendar management and coordination of meetings and events. The successful candidate will need to...

  • Administrative Assistant

    1 week ago

    Jersey City, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Jersey City, NJProclinical is seeking an Administrative Assistant to support various administrative tasks within the healthcare sector. Primary Responsibilities:This role focuses on travel arrangements, expense processing, calendar management and coordination of meetings and events. The successful candidate will need to...

  • Administrative Assistant

    2 weeks ago

    Jersey City, New Jersey, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group, North America. As an Administrative Assistant, you will provide clerical support and administrative services to our food service programs.Key Responsibilities:Answer telephones and direct inquiries in a professional and client-centric...

  • Administrative Assistant

    1 month ago

    Jersey City, New Jersey, United States Compass Group USA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group USA. As an Administrative Assistant, you will provide clerical support to our food service programs, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to management staff, including preparing...

  • Administrative Assistant

    2 months ago

    Jersey City, United States Proclinical Staffing Full time

    Administrative Assistant- Contract - Jersey City, NJProclinical is seeking a dedicated Administrative Assistant. This role focuses on ensuring the smooth operation of our office environment.Primary Responsibilities:The successful candidate will be responsible for a variety of tasks, including managing business programs, services, and events, maintaining...

  • Administrative Assistant

    2 weeks ago

    Jersey City, New Jersey, United States Compass Group USA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group USA. As an Administrative Assistant, you will provide clerical support to our food service programs, ensuring seamless day-to-day operations.Key ResponsibilitiesAnswer telephones and direct inquiries in a professional and client-centric...

  • Administrative Assistant

    3 weeks ago

    Jersey City, New Jersey, United States Conifer Realty Full time

    Job Title: OFFICE ASSISTANT, Property Management Project- Mount Laurel, NJConifer Realty LLC is seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our Property Management team.Responsibilities:Provide exceptional customer service to residents and applicants.Maintain accurate and up-to-date files and records...

  • Administrative Assistant

    4 weeks ago

    Jersey City, United States Integrated Resources, Inc ( IRI ) Full time

    Part time 20hrs/week5 -7 years of experience Expertise in Outlook Calendar Management Pharma experience highly desired Education: Minimum high school diploma or certification required. Associate’s or bachelor’s degree a plus Professional Experience: Minimum of 5 years administrative experience, including experience in a healthcare company/environment...

  • Administrative Assistant

    4 weeks ago

    Jersey City, United States Integrated Resources, Inc ( IRI ) Full time

    Part time 20hrs/week5 -7 years of experience Expertise in Outlook Calendar Management Pharma experience highly desired Education: Minimum high school diploma or certification required. Associate’s or bachelor’s degree a plus Professional Experience: Minimum of 5 years administrative experience, including experience in a healthcare company/environment...

  • Real Estate Administrative Assistant

    2 weeks ago

    Jersey City, New Jersey, United States Berkshire Hathaway HomeServices Kathy Reid Realty Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our Real Estate team. The ideal candidate will have 2-3 years of experience in office administration, preferably in real estate support. The successful candidate will be responsible for performing a variety of administrative tasks, including data entry, filing, and...

  • Administrative Assistant

    2 days ago

    Jersey City, New Jersey, United States Conifer Realty Full time

    Job Summary: We are seeking an experienced Administrative Assistant to provide support to our Property Management team. The successful candidate will be responsible for providing administrative and organizational support, maintaining files, and providing excellent customer service to residents and applicants.Key Responsibilities:Provide administrative and...

  • Human Resources Administrative Assistant

    1 month ago

    Jersey City, New Jersey, United States CompoSecure Full time

    About CompoSecureCompoSecure is a technology partner to market leaders, fintechs, and consumers, enabling trust for millions of people worldwide. Founded in 2000, the company combines elegance, simplicity, and security to deliver exceptional experiences and peace of mind in the physical and digital world.Position OverviewThe HR Administrative Assistant will...

  • Administrative Assistant

    2 weeks ago

    Jersey City, New Jersey, United States Mitsubishi Tanabe Pharma Full time

    Job SummaryMitsubishi Tanabe Pharma America, Inc. is seeking an experienced Administrative Assistant to support our growing team. As a key member of our administrative staff, you will provide high-level administrative support to assigned individuals and departments, ensuring seamless day-to-day operations.ResponsibilitiesProvide administrative support to...

  • Executive Administrative Assistant, Business Development

    4 weeks ago

    Jersey City, New Jersey, United States myGwork Full time

    Job DescriptionAt myGwork, we are seeking a highly skilled and motivated Executive Administrative Assistant to support the Chief Business Development Officer (CBDO) and other senior professionals within the Business Development (BD) function. The successful candidate will be responsible for providing exceptional administrative and organizational support,...

  • Administrative Coordinator

    4 weeks ago

    Jersey City, New Jersey, United States Atrium Staffing Full time

    About Atrium Staffing:We're a people-centric organization that fosters an environment of collaboration, high performance, and innovation. Our team values your talents and celebrates your achievements.Client Overview:Our client is a non-profit organization seeking an Administrative Assistant to join their team.Position Overview:The Administrative Assistant...

  • Administrative Coordinator

    2 weeks ago

    Jersey City, New Jersey, United States Joulé Full time

    Job Title: Administrative AssistantLocation: Remote (onsite in Jersey City, NJ possible)Hours Per Week: 20 hours/week (4 days at 5 hours/day)Contract Length: 3 months (possible to extend)OverviewJoule is seeking an administrative assistant to provide support for multiple individuals and/or departments. This role will report to the VP, Clinical Operations and...

  • Administrative Coordinator

    1 week ago

    Jersey City, New Jersey, United States Proclinical Staffing Full time

    Administrative Assistant Job DescriptionProclinical Staffing is seeking an experienced Administrative Assistant to support various administrative tasks within the healthcare sector.Key Responsibilities:Manage travel arrangements, expense reports, and invoice processing.Adhere to corporate travel and expense policies.Maintain and update calendars for...

  • Office Administrator

    3 days ago

    Jersey City, New Jersey, United States cesna Full time

    Job DescriptionAt Cesna, we are seeking a highly skilled and organized Office Administrator to join our team. The successful candidate will be responsible for providing general administration support and assistance, as well as managing office operations and related tasks.Provide administrative support to the team, including answering phones, responding to...

Administrative Assistant

3 months ago

Jersey City, United States One Medical Full time
Job DescriptionJob Description

About Us

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.

In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.

The Opportunity

As a Member Support Specialist you will be an ambassador for patients in office, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for patient feedback, as well as provide any other support as requested by the Leads, Office Manager, or in office providers.

You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect.

What you'll likely work on:

  • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary
  • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc
  • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc.
  • Master our technology suite including but not limited to Slack, G-suite, Zoom, and our Electronic Medical Record System 1Life, in order to interact with team members and patients and complete daily work
  • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization

These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management.

What you'll need:

  • At least 1 year of experience in high touch customer or patient facing roles
  • Strong written and verbal communication skills
  • Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams
  • A proven track record of persisting through change, demonstrating a forward thinking perspective when under pressure, and consistently stepping up to take action on challenges
  • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously

Benefits designed to aid your health and wellness:

Taking care of you today

  • Paid sabbatical for every five years of service
  • Employee Assistance Program - Free confidential advice for team members who need help with stress, anxiety, financial planning, and legal issues
  • Competitive Medical, Dental and Vision plans
  • Free One Medical memberships for yourself, your friends and family
  • Pre-Tax commuter benefits
  • PTO cash outs - Option to cash out up to 40 accrued hours per year
  • Competitive salary: the base pay for this position is $22.75 per hour based on a full time schedule

Protecting your future for you and your family

  • 401K match
  • Opportunity to participate in company equity programs
  • Credit towards emergency childcare
  • Extra contributions toward maternity and paternity leave
  • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
  • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance

This is a full-time (40 hours/week) role based in-person with our team and patients at offices in Jersey City, NJ, with 8 hour shifts generally taking place Monday-Friday between 7:30am-7pm.

Physical Demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods.

One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information.