Executive Assistant

3 months ago


Hatfield, United States Bucks County Estate Traders Inc Full time
Job DescriptionJob Description


  • ADP Workforce Now

    • Run a biweekly payroll using ADP Workforce Now

    • Use ADPWFN features such as

      • Recruitment

      • Performance Reviews

      • E-Verify

      • Time and Attendance

      • Onboarding

      • Policy Management

  • Fluent in working with platforms such as Google applications, Mac iOS, Windows, Sling, online sales, QuickBooks, etc.

  • Work with Executive Management to make sure daily tasks are completed in an efficient and timely manner

    • Execute tasks individually and thoroughly wherever possible

    • Represent Executive Manager in meetings if required

      • Communicate meeting contents back to EM

      • Bring up topics that the EM wants addressed in the meeting

  • Execute and assist basic human resource functions

    • SHRM or HRCI training and certification preferred

  • Ability to use discretion with confidential and sensitive information regarding all aspects of the business and personal information

  • Initiate correspondence with vendors/contractors regarding various maintenance needs for multiple properties

    • Research new vendors/contractors

    • Dispute claims wherever necessary

  • Advise in regards compliance with federal, state and local laws wherever possible

    • Ability to understand and research the law, insurance policies, etc.

  • Introduction to metrics of internal teams and work with executive management to track productivity of employees and supervisors

    • Tracking and scheduling regular performance reviews and compensation increases

      • Utilize HCM

    • Work with supervisors and employees to identify inefficiencies and improve upon them wherever possible

  • Research and implement different online platforms and workflows to increase communication, efficiency and effectiveness.

  • Act as liaison between employees and upper management when necessary; act as liaison between all members of upper management when necessary

    • Communicate and coordinate ongoing projects with everyone involved

    • Be easily accessible to management and employees as frequently as possible

  • Create and maintain documents for properties regarding maintenance, rental income, repairs, utilities, etc.

    • Keep record of POIs, invoices, and documentation

  • Maintain a high attention to detail and organization

    • Document as much information as possible and organize it in a clear, accessible manner

    • Improve existing organizational processes wherever possible

  • Ability to problem solve and work independently on projects as well as within a team

    • Ability to adapt to changes in work related tasks on a daily basis


  • Assist and communicate with customers when necessary

  • Have a basic understanding of all aspects of daily operations and the tasks related to different employee roles



Preferred Experience

  • Executive Assistant or Administrative Assistant Experience 1-3 years
  • Bookkeeping or Accounting Experience 1-3 years
  • B.A. or B.S. in Business, Human Resources, Accounting, or related field
    • OR 4 years experience in relevant field
  • SHRM or HRCI Certification




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