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Group Sales Coordinator

2 months ago

Park City, United States Westgate Resorts Full time
Job DescriptionJob DescriptionCompany Description

Pay rate: $20-$22 / hour - Use our Daily Pay benefit and get access to your pay as you need it.

Immerse yourself at the award winning Westgate Park City Resort & Spa, nestled at the epicenter of the Canyons Village base within Park City Mountain. Enveloped by unparalleled skiing and year-round mountain escapades, our resort offers an invigorating and fulfilling workplace environment. From artists gracing the Sundance Film Festival, to athletes honing their skills at the Utah Olympic Park, to adventurers seeking a mountain retreat, our guests hail from every corner of the globe. Embark on this journey with our team and together, let's extend a warm welcome to the world in Park City.

Job Description

As the Group Sales Coordinator, you will assist the Group Sales Managers and act as a key liaison between clients and resort departments, ensuring that all arrangements are efficiently secured before the group's arrival.

  • Support Sales Managers by coordinating the pre-conference meeting with the client and resort staff.
  • Prepare and process the contract, send it to the client, and establish a file for office records.
  • Obtain necessary signatures on the contract and distribute copies to all relevant parties.
  • Coordinate billing and payment processes with the client.
  • Collaborate with internal teams to manage all aspects of the group's requirements.
  • Maintain tax-exempt forms and ensure copies are distributed to applicable departments, if required.
  • Handle and process banquet requests through the company’s system.
  • Receive rooming lists and input the information into the resort’s systems.
  • Distribute the group resume to the resort property.
  • Follow up with the resort staff on the day of the group's arrival.
  • Coordinate with the Food & Beverage department for banquet setups.
  • Produce and file a recap report of the group's stay.
Qualifications

To excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for someone who shares our commitment.

  • Two-year certificate from a college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
  • Intermediate proficiency in Microsoft Word and Excel.
  • Excellent customer service skills.
  • Strong organizational skills.
  • Proficiency in data entry.
  • Ability to multitask in a fast-paced environment.
  • Bilingual (English/Spanish) skills are a plus but not required.


Additional Information

   

Why Westgate?

  • Discounted Ski pass benefit (while supplies last).
  • FREE Ski & Snowboard and Mountain Bike equipment Rentals.
  • FREE garage parking.
  • Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.).
  • $2.00 in meals in Team Member Breakroom.
  • Comprehensive health benefits – medical, dental and vision.
  • Paid Time Off (PTO) – vacation, sick, and personal.
  • Paid Holidays.
  • 401K with generous company match.
  • Get access to your pay as you need it with our Daily Pay benefit.
  • Wellness Programs.
  • Tuition Assistance.
  • Employee Assistance Program (EAP).
  • Advancement & development opportunities.
  • Community Involvement Programs.

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.