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Production Coordinator

3 months ago

Brentwood, United States LEO Events Full time
Job DescriptionJob DescriptionDescription:

Position Summary:

The Production Coordinator (PC) is responsible for generating, acquiring and preparing materials and information for use in the production of programs and events. The PC works closely with client services, creative, digital, and project production leads to build and maintain the production schedule, book travel, and maintain travel schedules, assist in content management, and assures deliverables are being met according to the confirmed timeline. The PC supports the production process by maintaining project documentation for production elements, research, production and client team communications, show books, agendas/schedules, distribution of documents to team members, and logistics. The PC supports production staff with day-to-day needs. This position is a growth position that will train and cross-train in a variety of positions to create a well-rounded producer.


Responsibilities include, but are not limited to the following:

· Collaborate with senior team members to develop production timeline

· Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication

· Maintain meeting notes and contact lists

· Acquire permits, insurance certificates, venue materials and other project administrative documents

· Responsible for supporting portions of the production and overall quality of the program, i.e., graphic/content development, coordination and management, script development and supervision, video production coordination, office management, talent coordination, etc.

· Ensure adequate client relations and development including timely recognition of communications

· Communicate with production team to identify areas of concern and troubleshoot early in the process

· Support scheduling and projects of regular team members

· Attend program site surveys and events as needed

· Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid

· Assist and support production staff with day to day operations

· Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads

· Approximately 25% travel required

· Able to work flexible hours at times


Qualifications:

· Bachelor’s degree from a four-year college, or equivalent experience

· Event or Agency experience with 2+ years’ experience

· Previous experience in at least one area of specialty, i.e.; graphic design, print management, video, stage production, content management, or event coordination.


Competencies:

· Demonstrated knowledge of event production

· Ability to work unsupervised on small projects

· Demonstrated leader among employees and peers

· Ability to develop strong negotiating skills and capacity

· Creative in thought and actions; ability to actively anticipate obstacles and create/suggest solutions

· Strong written and verbal communication skills

· Strong work ethic and thrive in a fast-paced work environment.

· Motivated self-starter that embraces the opportunity to work independently and tackle other duties as assigned

· Able to handle numerous accounts/projects simultaneously with excellent organizational skills

· Able to self-manage priorities, and meet deadlines

· Ability to effectively co-manage the project team

· Proficient in MS Office Suite, Dropbox, Adobe Acrobat, and other basic software


Environmental Conditions and Physical Demands:

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Must be able to lift 25 lbs.


Company Summary:
LEO Events is an award winning, full-service brand-experience agency. Since its founding in 2012, the LEO Events team has showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach. LEO’s increasingly diverse staff of more than 90 full-time employees is distributed across the country and in four offices – Memphis, Nashville, and Chattanooga, Tennessee, and its newest outpost in Asheville, North Carolina. LEO's work is intentionally entrenched in the latest advancements, research, and data, ensuring that all events – virtual, live, and hybrid – uphold a strong connection between brands and people. LEO’s clientele includes national and international brands such as Walmart, AutoZone, Sherwin-Williams, Nissan, and Hilton.


LEO Events is proud to be an equal opportunity employer. We don’t just accept diversity, equity, and inclusion; we celebrate, support, and commit to growing it – for ourselves, our clients, our partners, our industry, and our communities.

Requirements: