Accounts Payable Clerk

4 weeks ago

Hills, United States Hills Bank Full time
Job DescriptionJob Description

SCHEDULE: Monday through Friday,8:00am-4:30pm, Average 40 hours per week, with occasional overtime during busy periods (i.e. month end)

LOCATION: 131 Main St Hills, IA 52235

BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families. Join Hills Bank and let us surprise you with even more perks


SCOPE:

The Accounts Payable Clerk position will be responsible for the timely and accurate processing of all incoming invoices which is an integral part of the overall expense reporting for the bank. This position will monitor incoming invoices and assist with the inputting and processing of payments. This position will be responsible for the gathering and documentation of proper information in regards to Iowa sales and consumer use tax, 1099-Misc. reporting and escheatment of outstanding expense checks. This position is expected to have good working relationships with all areas of the bank as well as with outside vendors.


ACCOUNTABILITIES:

Accounts Payable: (80%)

  • Input invoices, employee reimbursements & Visa payments into the Accounts Payable software.
  • Work with the Purchasing software to match invoices to existing Purchase Orders and resolve any discrepancies between invoices and purchase orders.
  • Process payments to vendors in a timely manner in order to avoid late payments and additional fees.
  • Work closely with vendors and other employees of the bank to resolve any issues by asking appropriate questions, answering questions and obtaining additional information as needed.
  • Research invoices, expense checks and vendor information as needed.
  • Review monthly statements to ensure all invoices are accounted for or have been paid
  • Basic understanding of Iowa sales and use tax rules and exemptions.
  • Gather supporting documentation regarding Iowa Sales/Use tax decisions.
  • Prepare appropriate reports for management and various areas of the bank.
  • Timely follow up on outstanding expense checks; provide information for escheatment purposes as needed
  • Scan invoices and related documentation.
  • Post journal entries to the appropriate general ledger accounts.
  • Create and maintain vendor information as needed under dual control.

Reconciling of DDA & General Leger Accounts (5%)

  • Review and balance selected internal accounts.
  • Backup duties within the department may include various DDA and General Ledger reconciliations.

Other Duties: (15%)

  • Assist the Financial Assistant and Vice President, Controller and Cashier with other projects as required.
  • Assist in the preparation of 1099-Misc information.
  • Will perform backup duties as assigned to help cover other work within the department during vacations, leaves, etc.
  • Assist with testing of Accounts Payable and Purchasing software upgrades and/or new implementations
  • As part of the overall team of bank employees, this position may be requested to assist in the support of other bank activities and community events.

EDUCATION AND SPECIAL REQUIREMENTS:

  • 2 years of finance/accounting experience or education preferred or equivalent combination of education and experience.
  • Basic understanding of Iowa Sales/Use Tax guidelines.
  • Basic understanding of 1099-Misc reporting requirements.
  • Strong typing skills with high level of accuracy.
  • Strong computer skills with working knowledge of Excel and Word



EQUAL OPPORTUNITY EMPLOYER



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