Accounts Payable Specialist

1 month ago


Beverly Hills, United States DIICO Full time

We are looking for an Accounts Payable (AP) Specialist responsible for day-to-day operations of the payables processes The AP Administrator is accountable for data entry and maintenance of mortgages, bills/invoices, credit cards and payments; role includes supporting Accounting with journal entries and payables focused month-end close activities. This role is 5 days on-site in Beverly Hills, CA and is a full-time role


Must-haves

- 3+ years in Accounts Payable experience

- Experience in working with Property/Real Estate a big plus

- Experience with a Appfolio or similar software


Day-to-Day

* Manage the accounts payable cycle from invoice entry to payment

* Manage daily, weekly and monthly reporting for invoice tracking and check signing

* Review all invoices for appropriate documentation and approval prior to payment, ensuring that invoices reflect services relate to appropriate LLC, entity, property, unit, etc.

* Ensure all accounts payable invoices have proper approval or approved purchase order(s)

* Obtain proper approval as necessary

* Interface with other departments to ensure quick turn-around time for invoice approval

* Code invoices to proper property, general ledger accounts and departments

* Ensure proper coding of invoices prior to entry into the accounting system

* Input data entry of new mortgages, bills and invoices into accounting system as they are received

* Prepare electronic transfers for mortgages

* Scan and maintain organized electronic filing system for all accounts payable documents by entity/property & vendor name

* Ensure payments are made timely according to vendor terms; Prioritize invoices according to payment terms

* Prepare biweekly check runs

* Process check requests

* Audit, process and enter credit card bills and employee expense reports

* Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

* Prepare intercompany journal entries

* Meet recurring month-end close schedule

* Perform monthly credit card reconciliation

* Perform vendor reconciliations

* Reconcile vendor statements, research and correct discrepancies

* Responsible for verifying contractors licenses and make sure we have a copy on file

* Properly obtain all IRS Form W9 for all new vendors and set-up

* Maintain vendor files and ensure current tax information is on file for annual 1099's

* Prepare 1099's

* Effectively interact with and respond to vendor inq uiries

* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

* Provide supporting documentation for external audit and tax return preparation



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