Office Manager
2 months ago
Location: Dallas, TX (On site) | Type: Full Time | Monthly Salary Range: TBD
Position Overview: We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day administrative operations of our office. The ideal candidate will have a strong background in office management, excellent leadership skills, and the ability to manage multiple tasks efficiently. As the Office Manager, you will play a vital role in maintaining a productive and harmonious office environment, ensuring smooth operations, and supporting our team in achieving their goals.
Responsibilities:
Office Administration:
- Oversee daily office operations, including managing office supplies, equipment, and facilities.
- Ensure the office is clean, organized, and well-maintained.
- Develop and implement office policies and procedures to improve efficiency and effectiveness.
Financial Management:
- Manage office budget, track expenses, and ensure cost-effective operations.
- Handle accounts payable and receivable, including invoicing and payment processing.
- Assist in preparing financial reports and budgets as required.
HR and Team Support:
- Coordinate recruitment processes, including posting job vacancies, screening resumes, and scheduling interviews.
- Onboard new employees, ensuring they have the necessary resources and information.
- Maintain employee records and manage HR documentation.
- Plan and coordinate office events, meetings, and team-building activities.
Communication and Correspondence:
- Serve as the primary point of contact for internal and external communications.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Assist in preparing and editing documents, presentations, and reports.
Technology and Systems Management:
- Oversee office technology, including computers, printers, and software.
- Coordinate with IT support to resolve technical issues promptly.
- Implement and maintain office management software and systems.
Vendor and Contract Management:
- Manage relationships with office vendors and service providers.
- Negotiate contracts and agreements to ensure cost-effective services.
- Monitor vendor performance and address any issues or concerns.
Compliance and Safety:
- Ensure compliance with office policies, health and safety regulations, and legal requirements.
- Conduct regular safety inspections and address any hazards.
- Maintain confidentiality and security of sensitive information.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office management software (e.g., MS Office, Google Workspace).
- Basic accounting skills and familiarity with financial management.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- Knowledge of HR practices and procedures is a plus.
Elevate Your Career with our Unbeatable Benefits
- Unlock Your Potential – Free Training & Limitless Advancement Opportunities to Skyrocket Your Career Growth.
- Invest in Yourself – Tuition Reimbursement (Up to $2,000 back in your pocket within 12 months)
- Health and Wellness First – Comprehensive Medical, Dental, and Vision Plans to Keep You and Your Family Thriving.
- Enjoy Complimentary Group Life Insurance for Added Peace of Mind.
- Your Network, Your Success – Employee Referral Bonus Program - Earn While Building a Stronger Team.
- Shop and Save with our generous discounts on Sales, Service, and Parts at Any Norm Reeves Location.
- Secure Your Future - Build Wealth with 401k Matching - We Match 25% on Your $4,000 Contribution.
- Time to Recharge – Paid Time Off (PTO) and Holidays for a Perfect Work-Life Balance.
- Celebrate and Rejoice – 6 Holidays Per Year to Spend Quality Time with Loved Ones.
- Smart Savings, Smart Choices – Section 125 Cafeteria Plan & Flexible Spending Account - Save on Taxes for Qualified Expenses.
If you have a proven track record in office management and are passionate about creating an efficient and supportive work environment, we encourage you to apply. Join our team as an Office Manager and contribute to the success and growth of our organization.
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