Office Manager
3 weeks ago
Job Title: Office Manager
Location: Dallas, TX
Job Type: Full-Time
Job Summary:
The Office Manager is responsible for ensuring the smooth operation of the office by overseeing administrative tasks, managing office supplies, coordinating meetings, and supporting staff. This role is essential for maintaining an organized, efficient, and welcoming environment for employees, clients, and visitors.
Key Responsibilities:Office Administration:
- Manage day-to-day office operations, including scheduling, correspondence, and filing.
- Oversee office supply inventory, order supplies as needed, and ensure equipment is properly maintained.
- Serve as the main point of contact for building management, vendors, and service providers.
- Coordinate and manage office space planning, including seating arrangements and office moves.
Staff Support:
- Assist in onboarding new employees, including setting up workstations, providing access to necessary systems, and conducting office tours.
- Organize and schedule meetings, appointments, and events for staff members.
- Manage travel arrangements, including booking flights, hotels, and transportation.
- Provide administrative support to senior management, including preparing reports, presentations, and correspondence.
Financial Management:
- Handle basic bookkeeping tasks, including processing invoices, expense reports, and tracking office budgets.
- Work with the finance department to manage petty cash, reconcile accounts, and ensure timely payments to vendors.
HR and Compliance:
- Maintain employee records, including vacation and sick leave balances, and assist with payroll processing.
- Ensure compliance with office policies and procedures, including health and safety regulations.
- Support HR functions such as recruitment, employee engagement initiatives, and training coordination.
Communication:
- Act as a liaison between office staff, management, and external partners.
- Draft and distribute internal communications, including memos, announcements, and newsletters.
- Greet and assist visitors, ensuring a positive and professional first impression.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
Job Posted by ApplicantPro
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