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Office/Operations Manager

3 months ago

Irvine, United States ServiceMaster Restore 9669 - Irvine Full time
Job DescriptionJob DescriptionBenefits:
  • Health insurance
  • Opportunity for advancement
  • Paid time off

Position Overview
This is a high impact position within our business, we are seeking a person that has the technical and business experience and will thrive in the culture of our organization. The Operations Manager is responsible to implement the process improvement and practices across the organization as well as ensuring company policies, industry standards, compliance and regulatory requirements are followed. The Office/Operations Manager supervises the Administrative Team and ensures operational KPIs, financial and customer experience standards are met. Ultimately, well trust you to help us remain compliant, efficient and profitable during business. The Office/Operations Manager leads and motivates the Admin team, finding ways to increase quality of customer experience and implement best practices across all levels.

Job Responsibilities
  • Responsible for the production, procurement, and planning of daily operations
  • Ensures timely, compliant and accurate management of work order processes, business information, and licensing management ensuring the companys processes remain legally compliant
  • Participates with owner in development of operational and business strategies, supporting the Owners vision and process ideals
  • Provides direct support to office personnel, technicians, and sales associates regarding customer escalations, technical questions and support, and standard operating procedures.
  • Oversees and reviews daily operational and compliance metrics, as well as the escalation, tracking, and resolution of issues
  • Supervises production staff members, estimators and claims coordinators
  • Influences selection of vendors and manages ongoing vendor relationships
  • Approves expenses and purchases of direct reports
  • Communicating process changes to relevant parties to ensure a successful business
  • Ensuring that health and safety regulations are followed
  • Improve operational management systems and processes and provides training for new initiatives and technology launches
  • Manages the growth and success of the team, providing guidance to employees
  • Managing internal assets of the company such as equipment, materials and supplies
  • Monitors KPIs- production quality standards and ensures process safety standards are met
  • Plans, schedules, and reviews workload and manpower to make sure targets are being met on a cost-effective basis
  • Reviewing workloads and manpower to ensure targets are met. May recruit, train and supervise staff

Job Requirements
  • Ability to read, analyze and interpret general business processes as well as federal, state, and local rules and regulations and successfully apply and provide support in efforts to comply with regulations and process improvement initiatives
  • Ability to effectively present training and/or information, respond to questions from groups of managers, employees, customers, and clients verbally and/or in writing
  • Valid driver's license and a satisfactory driving record
  • Skilled in using computers or necessary technology to include Microsoft Office products such as Word, Excel, Outlook, PowerPoint
  • Experienced using Xactimate and XactAnalysis, utilizing reports to improve operations
  • 3-5 years experience as a sales or service manager or corporate support function preferred
  • Ability to work closely with, influence, and hold senior leaders accountable to resolving issues or capitalizing on opportunities
  • Ability to engage and motivate others to drive results
  • Ability to manage time and workload effectively
  • Ability to work in a team environment
  • Excellent problem solving and communication skills, written and verbal
  • Experience budgeting and forecasting
  • Experience in Negotiating with suppliers/sub-contractors/vendors
  • Familiarity with business and financial principles
  • Knowledge of organizational improvement and operations management
  • Strong Leadership- Proven ability and work experience as Operations Manager or similar role
  • Outstanding organizational skills
  • Understanding of consumer psychology, organizational behavior and knowledge of the restoration industry

Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:
  • Express or exchange ideas with others and receive and act on detailed information given.
  • For safety reasons, respirators, which are used in certain situations, must be able to seal to your face.
  • Be exposed to various inside and outside working conditions: The change of environment such as with or without air conditioning and heating.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.