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Administrative Operations Manager

2 months ago

Irvine, California, United States Jobot Full time
Auto Dealership seeking Administrative Operations Manager
This Jobot Job is hosted by: John Erwin
Salary: $90,000 - $125,000 per year
About Us: We are a rapidly expanding automotive group specializing in luxury dealerships throughout Southern California.
Why Consider This Opportunity?
  • Competitive Compensation
  • Comprehensive Benefits (Medical, Vision, Dental)
  • 401k Match
  • Opportunities for Career Advancement
  • Engage in Challenging Projects & Develop Innovative Strategies
  • Enjoy a Positive Work Environment
Position Overview
We are in search of a proactive and skilled Administrative Operations Manager to become part of our dynamic automotive dealership. This is a permanent role that presents a unique chance to significantly contribute to our organization's achievements. The Administrative Operations Manager will oversee all office functions, financial oversight, and administrative responsibilities. This position demands a professional with strong leadership capabilities, outstanding problem-solving skills, and meticulous attention to detail.
Key Responsibilities:
1. Manage and supervise all office operations and processes, ensuring seamless and effective functioning.
2. Oversee financial management, including budget oversight, bookkeeping, bank reconciliations, and expense monitoring.
3. Administer payroll, ensuring precise and timely processing.
4. Conduct financial trend analysis to evaluate performance and identify areas for enhancement.
5. Ensure adherence to financial regulations and standards.
6. Manage invoicing, ensuring accuracy and timely processing.
7. Utilize advanced Excel skills to manage, analyze, and present financial data.
8. Lead and inspire the office team, fostering a culture of high performance and continuous improvement.
9. Resolve issues swiftly and effectively, minimizing disruption to office operations.
10. Provide exceptional customer service, addressing inquiries and resolving concerns promptly.
11. Organize and coordinate office events, meetings, and schedules.
12. Implement and uphold office administrative systems and procedures.
Qualifications:
1. Bachelor's degree in Finance, Business Administration, or a related field.
2. Minimum of 5 years of experience in office management, preferably within the finance sector.
3. Proven expertise in financial management, payroll administration, bank reconciliations, expense tracking, trend analysis, compliance, invoicing, advanced Excel, budgeting, bookkeeping, and planning.
4. Strong leadership qualities, with a demonstrated ability to motivate and manage a team.
5. Exceptional problem-solving skills, with a talent for identifying efficient solutions to complex challenges.
6. Excellent customer service abilities, with a proven track record of addressing inquiries and resolving issues promptly.
7. Advanced proficiency in Excel, with experience in managing, analyzing, and presenting financial data.
8. Strong organizational and planning skills, capable of managing multiple tasks simultaneously.
9. High attention to detail, focusing on accuracy and quality.
10. Excellent communication skills, both written and verbal.
11. Ability to thrive in a fast-paced environment, managing multiple priorities while maintaining a high level of performance.
12. Proven capability to maintain confidentiality and handle sensitive information with discretion.
This role offers a chance to influence the future of our organization while enhancing your skills in a challenging and rewarding setting.