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Administrative Operations Manager

2 months ago

Irvine, California, United States Jobot Full time
Job Description

Automotive Group Seeking Administrative Operations Manager


This position is hosted by Jobot.


About Us:

We are a rapidly expanding automotive group focused on luxury dealerships across Southern California.


Why Consider This Role?

  • Attractive Salary Range
  • Comprehensive Benefits Package (Medical, Vision, Dental)
  • 401k Matching Program
  • Opportunities for Professional Development
  • Engage in Innovative Projects & Strategy Development
  • Positive Work Environment

Position Overview:

We are in search of a proactive and skilled Administrative Operations Manager to become a vital part of our dynamic automotive dealership. This permanent role presents a unique chance to significantly contribute to our organization's achievements. The Administrative Operations Manager will oversee all operational functions, financial oversight, and administrative responsibilities. This position demands a leader with exceptional problem-solving skills and meticulous attention to detail. The ideal candidate will possess a robust financial background, particularly in payroll management, bank reconciliations, expense tracking, trend analysis, compliance, invoicing, advanced Excel proficiency, budgeting, bookkeeping, and strategic planning.


Key Responsibilities:

  1. Manage and streamline all operational processes and procedures to ensure efficiency.
  2. Oversee financial management tasks, including budget administration, bookkeeping, bank reconciliations, and expense monitoring.
  3. Administer payroll processes, ensuring accuracy and timeliness.
  4. Perform trend analysis to evaluate financial performance and pinpoint areas for enhancement.
  5. Ensure adherence to financial regulations and standards.
  6. Handle invoicing, guaranteeing accurate and prompt processing.
  7. Utilize advanced Excel capabilities to manage, analyze, and present financial data effectively.
  8. Lead and inspire the office team, fostering a culture of excellence and continuous improvement.
  9. Address and resolve issues swiftly to minimize disruptions in operations.
  10. Deliver outstanding customer service, promptly addressing inquiries and resolving concerns.
  11. Organize and coordinate office events, meetings, and schedules.
  12. Establish and uphold administrative systems and procedures.

Qualifications:

  1. Bachelor's degree in Finance, Business Administration, or a related discipline.
  2. Minimum of 5 years of experience in office management, ideally within the finance sector.
  3. Demonstrated expertise in financial management, payroll processing, bank reconciliations, expense tracking, trend analysis, compliance, invoicing, advanced Excel, budgeting, bookkeeping, and planning.
  4. Strong leadership capabilities, with a proven track record of motivating and managing teams.
  5. Exceptional problem-solving skills, adept at identifying efficient solutions to complex challenges.
  6. Excellent customer service aptitude, with a history of effectively managing inquiries and resolving issues.
  7. Advanced Excel proficiency, with experience in financial data management, analysis, and presentation.
  8. Outstanding organizational and planning skills, capable of managing multiple tasks concurrently.
  9. Strong attention to detail, emphasizing accuracy and quality.
  10. Excellent verbal and written communication skills.
  11. Ability to thrive in a fast-paced environment, managing competing priorities while maintaining high performance standards.
  12. Proven ability to handle sensitive information with confidentiality and discretion.

Explore this opportunity to shape the future of our organization while enhancing your skills in a rewarding and challenging environment.