Administrative Operations Manager
1 week ago
We are seeking a proactive and skilled Administrative Operations Manager to oversee the daily functions of our automotive dealership. This permanent role is crucial for ensuring the efficiency and effectiveness of our office operations.
About Us:
As a prominent automotive group, we specialize in luxury dealerships across Southern California, committed to delivering exceptional service and fostering a positive work environment.
Key Responsibilities:
1. Direct and manage all administrative operations, ensuring seamless workflow and productivity.
2. Oversee financial management tasks, including budget administration, bookkeeping, and expense monitoring.
3. Administer payroll processes, ensuring accuracy and timeliness.
4. Perform financial trend analysis to evaluate performance and identify areas for enhancement.
5. Ensure adherence to financial regulations and compliance standards.
6. Manage invoicing processes, guaranteeing accuracy and promptness.
7. Utilize advanced Excel capabilities for data management, analysis, and presentation.
8. Lead and inspire the administrative team, fostering a culture of excellence and continuous improvement.
9. Address and resolve operational challenges swiftly to minimize disruptions.
10. Provide outstanding customer service, addressing inquiries and resolving issues efficiently.
11. Organize and coordinate office events, meetings, and schedules.
12. Develop and maintain office administrative systems and procedures.
Qualifications:
1. Bachelor's degree in Finance, Business Administration, or a related discipline.
2. Minimum of 5 years of experience in office management, ideally within the finance sector.
3. Proven expertise in financial oversight, payroll processing, bookkeeping, and compliance.
4. Strong leadership capabilities with a track record of team motivation and management.
5. Exceptional problem-solving skills, adept at finding effective solutions to complex challenges.
6. Excellent customer service aptitude, with a history of managing inquiries and resolving issues.
7. Advanced proficiency in Excel for financial data management and analysis.
8. Strong organizational and planning skills, capable of handling multiple priorities effectively.
9. Keen attention to detail, emphasizing accuracy and quality in all tasks.
10. Superior communication skills, both written and verbal.
11. Ability to thrive in a fast-paced environment while maintaining high performance standards.
12. Proven ability to handle sensitive information with discretion and confidentiality.
We look forward to welcoming a dedicated professional who is ready to contribute to our success and enhance our operational capabilities.
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