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Administrative Assistant

1 month ago

Jersey City, United States Angela Scribe Full time
Job DescriptionJob DescriptionJob Title: Administrative AssistantJob Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive individual with excellent communication skills, a strong ability to multitask, and a commitment to providing exceptional service.

Key Responsibilities:

  • Administrative Support:

    • Manage and organize office operations and procedures.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • Handle incoming and outgoing mail and emails.

  • Office Management:

    • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
    • Ensure office equipment is properly maintained and serviced.
    • Assist with the coordination of office events and meetings.

  • Data Management:

    • Maintain electronic and physical filing systems.
    • Update and maintain office policies and procedures.
    • Manage databases and input data accurately.

  • Customer Service:

    • Greet and assist visitors, clients, and staff.
    • Answer and direct phone calls, and respond to inquiries in a professional and timely manner.

  • Financial Administration:

    • Assist with budget tracking and expense reporting.
    • Process invoices and purchase orders.
Qualifications
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills, with the ability to prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.


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