Office Coordinator

2 weeks ago


New York, United States Fairstead Full time
Job DescriptionJob DescriptionDescription:

The Office Coordinator will provide support for HQ Operations. In alignment with Fairstead mission, the office manager will be responsible for smooth operation of the Corporate Office.


RESPONSIBILITIES:

  • At the direction of the Office Manager, the Office Coordinator is directly responsible for the following:
  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Assist with reserving and managing parking spots allocated to the office
  • Point of contact for building management
  • Manage office supplies inventory and place orders as necessary.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Assist with office layout planning and office moves, and with managing and maintaining booking system
  • Manage and arrange office lunch daily
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Daily coordinating of staff meetings and conference room calendars
  • Assist with office event preparations, gifting and celebrations
Requirements:

To perform the job successfully, the following skills and/or experience is required to qualify for the position.

  • Bachelor's degree preferred.
  • One (1) year of work experience in an administrative/office management role.
  • Must have exceptional attention to detail.
  • Strong organizational and time management skills, and ability to prioritize.
  • Must be a self-starter and driven.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and analytical abilities.
  • Must be proficient with Microsoft Office Suite and Google products.
  • Able to effectively present and information and respond to questions from management, vendors, and associates.
  • Adhere to tight deadlines and quick turnaround for deliverables.
  • Ability to work collaboratively in a dynamic environment where adaptability is imperative.
  • Accurate with a strong attention to detail.

Compensation and Benefits

Compensation: $25.00 - $30.00 + overtime eligible

Health Benefits: employer paid medical, dental and vision

DTO/Sick/Personal: Discretionary paid time off and sick time off

Generous holiday schedule, paid maternity leave

Additional Benefits:

· Flexible Work Arrangements

· 401K Plan

· Flex Spending Accounts

· Life Insurance

· Commuter Benefits

· Long Term Disability

· Nationwide Pet Insurance


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