Administrative Assistant

2 months ago

Reston, United States Muller, Inc. Full time
Job DescriptionJob Description

Title: Administrative Assistant

Type: Full time, Exempt

Location: Reston, Virginia

Reports To: Assistant Director of Office Administration

Muller is a full-service Site Work Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.

Our new office in Reston is seeking to hire a Full-Time Administrative Specialist to assist in performing diversified clerical duties which may include, but are not limited to:

  • Typing and following up on various correspondence
  • Tracking and completing reports and various documents
  • Greeting and directing visitors
  • Answering head office telephone, taking, and redirecting messages
  • Mailroom duties, organizing, receiving, distributing, and scanning all mail received; assist with outgoing mail as needed.
  • Assist with tracking and reporting of vendor invoices
  • Keeping inventory and reporting supply orders to Office Manager
  • Complete management of the reception desk

This role will be 100% administrative support. The ideal candidate with be organized, detail oriented, possess excellent customer services kills and overall enjoys the administrative challenges of supporting an office of diverse people.

Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:Receptionist Responsibilities:
  1. Greeting and Welcoming Guests: Receptionists are often the first point of contact for visitors and clients. They greet guests warmly, answer questions, and direct them to the appropriate person or department.
  2. Answering and Directing Calls: Manage incoming calls, route them to the correct individuals, take messages, and provide basic information to callers.
  3. Managing Correspondence: This includes handling incoming and outgoing mail, emails, and faxes. May also draft and distribute internal communications as needed.
  4. Scheduling and Appointment Coordination: Manage calendars for Conference Rooms, and coordinate changes for Conference Rooms if needed.
  5. Maintaining Office Supplies: They ensure office supplies are stocked and may place orders when necessary. This includes managing inventory and maintaining relationships with vendors.
  6. Handling Administrative Tasks: Receptionists assist with various administrative tasks such as data entry, filing, photocopying, and organizing documents. They may also prepare reports or presentations. Other tasks, include research vendors, contacting or visiting the DMV, water meter tracking and reporting.
  7. Ensuring Office Security: Receptionists monitor visitor access and maintain office security protocols. They may issue visitor badges and ensure compliance with safety procedures.
  8. Reception Area / Building Cleanliness: it's important to maintain the cleanliness of the reception area at all times. This includes keeping the desk area free of clutter and promptly moving delivery boxes away from the reception area. Additionally, ensuring that the furniture around the reception remains clean is essential. When walking around the building, it's crucial to inspect areas for opportunities to improve cleanliness.

Administrative Responsibilities:

  1. Administrative Support: Administrative positions often provide direct support to Administrative Assistant Director. This includes filling out of applications, calling vendors or jurisdictions. Gathering information when needed. Following up with vendors, jurisdiction on various filings previously done.
  2. Managing Communication: They handle incoming and outgoing communications on behalf of the organization. This can involve forwarding calls and making calls in the organization behalf. Relating message to other team members when received.
  3. Help Coordinating Projects and Events: Administrators may assist in planning and organizing events, conferences, or special projects. This can include logistical arrangements, scheduling, and coordinating with vendors or participants.
  4. Mail Administration: Handling mail involves various tasks, from delivering it to the correct recipient to scanning and distributing it to other departments, taking responsibility for the mail until it reaches the intended recipient. It's crucial to handle confidential information with care, ensuring it reaches only the authorized recipients
  5. Office Management: This task involves assisting in the maintenance of the building by promptly informing the administrative manager of any issues that arise and collaborating on solutions for building upkeep. It is important to notify management of areas needing improvement so they can be promptly addressed. This proactive approach contributes to overall building improvement and enhances the work environment for all team members.
Compensation:
  • Competitive Salary + Yearly Bonus
  • Paid Holidays and Vacation
  • Health, Vision, and Dental Insurance plus additional voluntary plans
  • 401K with company match
  • Company phone, computer,

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely based on merit.

  • Administrative Assistant

    3 days ago

    Reston, Virginia, United States Bharuwa Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team at Bharuwa Solutions. As an Office Support Specialist, you will play a crucial role in maintaining the smooth operation of our office.Key Responsibilities:Maintain accurate and up-to-date files and recordsSort and distribute incoming...

  • Administrative Assistant

    7 days ago

    Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Commonwealth of VirginiaThe Commonwealth of Virginia is a dynamic and diverse organization that values excellence in public service. Our mission is to provide high-quality services to the citizens of Virginia, while promoting a culture of innovation, collaboration, and continuous improvement.About the JobWe are seeking a highly skilled and...

  • Administrative Assistant

    1 month ago

    Reston, Virginia, United States Dewberry Full time

    Dewberry is currently seeking a detail-oriented Administrative Assistant to support the Transportation Business Unit in our corporate headquarters office located in Fairfax, Virginia. The individual selected for this role will report directly to the Business Unit Manager and Executive Assistant to support the function and operation of approximately 100...

  • Administrative Assistant

    7 days ago

    Reston, Virginia, United States ATI | Advanced Technology International Full time

    Job SummaryATI | Advanced Technology International is seeking a highly skilled and detail-oriented Program Coordinator to join our team. As a Program Coordinator, you will provide administrative support to our Division, Program Manager, and clients to achieve program goals and objectives.Key ResponsibilitiesProvide data entry and maintenance of accurate...

  • Administrative Assistant

    7 days ago

    Reston, Virginia, United States University of San Francisco Full time

    About the Role:The University of San Francisco is seeking a highly motivated and detail-oriented individual to serve as a Program Coordinator in the Office of the Vice President. This is a dynamic and fast-paced environment that requires excellent organizational and communication skills.Key Responsibilities:Provide administrative support to the Office of the...

  • Corporate Administrative Assistant

    2 weeks ago

    Reston, Virginia, United States Rosenthal Automotive Full time

    At Rosenthal Automotive, we prioritize the well-being of our employees alongside our clients. Our organization is dedicated to fostering an environment where you can G.R.O.W. (Guidance. Respect. Opportunity. Worth). As a family-owned and operated establishment, we understand the intricacies of building a business from the ground up. We value potential over...

  • Healthcare Administrative Assistant

    1 week ago

    Reston, Virginia, United States Otolaryngology Associates, P.C. Full time

    Job OverviewOtolaryngology Associates, P.C. is a distinguished medical establishment specializing in ENT, Allergy, and Facial Plastics services. Our organization is committed to fostering the growth and development of our most valuable resource: our employees. We prioritize adaptability and the opportunities it presents, focusing on delivering exceptional...

  • Corporate Administrative Assistant

    2 weeks ago

    Reston, Virginia, United States Rosenthal Automotive Full time

    Job OverviewAt Rosenthal Automotive, we prioritize the well-being of our team members just as much as we do our customers. Our commitment to fostering a culture of G.R.O.W. (Guidance, Respect, Opportunity, Worth) is at the heart of our operations.As a family-owned and operated enterprise, we understand the nuances of building a successful organization from...

  • Administrative Assistant Iii

    2 months ago

    Reston, Virginia, United States Fairfax County Government Full time

    Job AnnouncementMake a difference - join our team to empower communities and build futuresThe Fairfax County Department of Housing and Community Development works in partnership with the Redevelopment and Housing Authority to serve the people of Fairfax County by creating housing opportunities to promote inclusive and thriving communities. Help make our...

  • Administrative Assistant Iii

    1 month ago

    Reston, Virginia, United States Fairfax County Government Full time

    Job AnnouncementServes as the primary contact, receptionist and liaison for the workforce, government officials, stakeholders, and visitors, serves as administrative support professional supporting the Office of the Executive Director, the deputy directors, and offers administrative support across the organization. Responsible for reception to include...

  • Administrative Assistant Iv

    2 months ago

    Reston, Virginia, United States Fairfax County Government Full time

    Job AnnouncementWe are looking for a detail-oriented individual with excellent communication skills to provide executive-level support to the Personal Property & Business License Division. This position works closely with management and administrative staff to ensure high-quality customer service and administrative excellence through strong interpersonal...

  • Administrative Assistant Iv

    2 months ago

    Reston, Virginia, United States Fairfax County Government Full time

    Job AnnouncementProvides exceptional customer service to residents and businesses at the department's full-service counter. Applies comprehensive knowledge of the statutory requirements and established policies and procedures for all tax types to explain tax liabilities and resolve complex inquiries related to assessments, billing, payments, waivers,...

  • Administrative Assistant

    7 days ago

    Reston, Virginia, United States Ricoh Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ricoh. As a key member of our front office, you will be responsible for providing exceptional customer service to our clients and employees.Key ResponsibilitiesFront Desk Operations: Greet and assist visitors, answer and direct incoming calls, and...

  • Senior Administrative Assistant

    7 days ago

    Reston, Virginia, United States Busby Park Recruiting LLC Full time

    Job SummaryBusby Park Recruiting LLC is seeking a highly skilled and experienced Executive Legal Assistant to join its team in Irvine. As a key member of our legal department, you will provide critical support to our partners and administrative teams, ensuring seamless practice coordination and administrative assistance.Key Responsibilities:Provide complex...

  • Administrative Assistant Iv

    1 month ago

    Reston, Virginia, United States Fairfax County Government Full time

    Job AnnouncementThe Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. Under the supervision of a Financial Specialist II, this position performs a variety of accounting functions for...

  • Administrative Assistant for Financial Operations

    7 days ago

    Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Position:This role will report to the Senior Budget and Finance Analyst and will provide administrative coordination supporting a variety of office functions, including:Team Communication Management:Be the point of contact for administrative support staff within the Office of the Provost departments to ensure timely responses and the proper...

  • Clinic Administrative Medical Assistant

    1 month ago

    Reston, Virginia, United States George Mason University Full time

    Department: UL Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Location: Arlington, VA Workplace Type: On Site Required Salary: Salary starting at $26 an hour, commensurate with education and experience Criminal Background Check: Yes About the Department: Student Health Services (SHS) provides health care services at...

  • Executive Administrative Assistant

    14 hours ago

    Reston, Virginia, United States General Dynamics Mission Systems Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our Vice Presidents of Growth and Marketing. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing meeting materials. This is a unique opportunity to work in a...

  • Litigation Administrative Assistant

    2 weeks ago

    Reston, Virginia, United States Odin, Feldman & Pittleman PC Full time

    Job OverviewAbout Our Firm: Odin, Feldman Pittleman, PC is a distinguished full-service legal practice based in Reston, VA, dedicated to delivering innovative legal solutions and outstanding client service for over five decades. We pride ourselves on fostering a collaborative and nurturing workplace where our team members are encouraged to develop their...

  • Legal Administrative Assistant

    2 weeks ago

    Reston, Virginia, United States Fox & Moghul Full time

    Job OverviewFox & Moghul, a prominent boutique firm specializing in Real Estate and Commercial Litigation, is located in Fairfax, Virginia. Our dedicated team is adept at navigating intricate legal challenges and often shares knowledge through Continuing Legal Education (CLE) seminars. With the support of experienced personnel and cutting-edge legal...