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Bookkeeper/Front Office Coordinator

3 months ago

Houston, United States i3 Verticals Management Services, Inc. Full time
Job DescriptionJob Description

JOB TITLE: Bookkeeper/Front Office Coordinator

FLSA STATUS: Salary Non Exempt

DEPARTMENT: Public Sector Finance

REPORTS TO: Director of Finance, Public Sector

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION: Varies

TRAVEL: 0-10%

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Answer phones promptly and professionally, direct calls to appropriate parties.
  • Monitor company voicemail and properly relay messages.
  • Welcome and assist visitors.
  • Responsible for incoming and outgoing mail and packages.
  • Maintains office supply and breakroom inventory and replenishment.
  • Coordinate building maintenance and inspections.
  • Email company correspondence and memos.
  • Maintain shared calendars.
  • Verify and submit vendor invoices for payment.
  • Cash application for customer payments.
  • Aged Accounts Receivable reporting.
  • Crosstrain and assist billing procedures.
  • Work client chargebacks.
  • File, Scan, and Copy documents as needed.
  • Coordinate office events.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):

  • High School Diploma or equivalent and 2+ years of office or clerical experience.
  • Must be highly skilled in the use of Excel spreadsheets.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong level of organization with excellent oral and written communication skills
  • Must have excellent work habits, including a willingness to work the hours necessary to get the job done.
  • Demonstrated ability to work calmly in a fast-paced team environment while effectively managing multiple projects.
  • Ability to think critically to bring efficiency to processes.

Preferred Qualifications:

  • Associate degree in office administration or related field or 2+ of office and bookkeeping experience in leu of a degree.