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Commercial Real Estate Transaction Manager and Executive Assistant

4 months ago

Nashville, United States S&S Property Management Inc Full time
Job DescriptionJob Description

DO YOU WANT TO BE A PART OF A WINNING TEAM?

S&S Property Management Company is looking for an experienced, energetic, hands-on Commercial Real Estate Transaction Manager and Executive Assistant, to join our team to support our corporate office in Nashville, TN. If you are able to work with little or no supervision and you're interested in an environment that offers new opportunities and experiences every day, please read further.

Commercial Real Estate Transaction Manager Responsibilities:

  • Oversee commercial real estate transaction processes, particularly in multi-family
    properties, including purchases, sales, and refinances, ensuring smooth and efficient processes.
  • Coordinate with real estate brokers, mortgage brokers, lenders, attorneys, and other stakeholders throughout the transaction process.
  • Coordinate due diligence process on properties being purchased
  • Manage transaction timelines and checklists
  • Communicate regularly with stakeholders to provide updates and address any concerns or questions.
  • Facilitate the refinancing process for owned commercial properties including pulling together necessary documentation from various sources to provide to mortgage broker and their team
  • Maintain accurate records and documentation for all commercial real estate transactions and refinancing activities.
  • Stay current on market trends, industry regulations, and best practices in commercial real estate transaction management, particularly in the multi-family sector.

Executive Assistant Responsibilities:

  • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups.
  • Assist with various administrative functions to free up executives including reviewing email to determine prioritization.
  • Follow up on emails with outside parties when requested to determine status of various items.
  • Prepare and edit correspondence, reports, and other documents with precision and accuracy.
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements when requested.
  • Conduct research, compile data, and prepare materials for meetings, presentations, and reports.
  • Serve as a gatekeeper for the executive team, screening inquiries and determining the appropriate course of action.
  • Maintain confidentiality and discretion in handling sensitive information and documents.
  • Anticipate the needs of the executive team and proactively address any issues or concerns.
  • Collaborate with other team members and departments to ensure seamless communication and coordination.
  • Perform ad-hoc tasks and projects as assigned by the executive team.

Requirements:

  • Bachelor's Degree
  • 3 years of experience in real estate preferred
  • High attention to detail