Commercial Real Estate Transaction Manager and Executive Assistant

1 month ago

Nashville, United States S&S Property Management Inc Full time
Job DescriptionJob Description

DO YOU WANT TO BE A PART OF A WINNING TEAM?

S&S Property Management Company is looking for an experienced, energetic, hands-on Executive Assistant, to join our team to support our corporate office in Nashville, TN. If you are able to work with little or no supervision and you're interested in an environment that offers new opportunities and experiences every day, please read further.

Job Summary

The Executive Assistant provides comprehensive support to the executive team by coordinating and prioritizing incoming requests, managing communications, organizing files, and handling various high-level administrative functions. This role is essential for ensuring the executive team operates efficiently and effectively while maintaining the highest level of confidentiality and discretion. The Executive Assistant will act as a liaison between executives and other employees or external parties, and will help make decisions on behalf of executives in their absence.

Essential Duties and Responsibilities
  • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups.
  • Assist with various administrative functions to free up executives including reviewing email to determine prioritization.
  • Follow up on emails with outside parties when requested to determine status of various items.
  • Organize files, both electronically and physically, as requested
  • Prepare and edit correspondence, reports, and other documents with precision and accuracy.
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements when requested.
  • Assist with commercial real estate transactions as needed for purchases, sales, and refinances.
  • Conduct research, compile data, and prepare materials for meetings, presentations, and reports for executive decisions.
  • Serve as a gatekeeper for the executive team, screening inquiries and determining the appropriate course of action. Help make decisions on behalf of executives in their absence.
  • Maintain confidentiality and discretion in handling sensitive information and documents.
  • Anticipate the needs of the executive team and proactively address any issues or concerns.
  • Act as a liaison between executives and other employees or external parties
  • Collaborate with other team members and departments to ensure seamless communication and coordination.
  • Perform ad-hoc tasks and projects as assigned by the executive team.
Knowledge, Skills, and Abilities
  • Bachelor's degree in Business Administration, Communications, or a related field.
  • 3 years of experience in real estate/multifamily property management preferred.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Proactive, resourceful, and able to anticipate needs and prioritize effectively.
  • Strong attention to detail and accuracy.
  • Ability to work independently and collaboratively in a fast-paced environment.

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