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Order Records Administrative Assistant

2 months ago

West Covina, United States Gemini Legal Support Inc Full time
Job DescriptionJob DescriptionDescription:

A Little Bit About Us


If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers.


Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back. Success is celebrated and integrity is the essence of who we are. We promote from within and are eager to train people with no previous experience.


Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.


A Little Bit About the Position


Join the Gemini Legal team as an Order Records Administrative Assistant, where your precision and organizational skills will be vital in managing client requests and providing robust administrative support within our Client Support department. As a key member of this team, you will be responsible for accurately entering client requests, navigating multiple systems for research, and adhering to standardized guidelines. Your role will require exceptional analytical and problem-solving abilities, along with effective communication skills to interact with various entities via phone, fax, or email.


In this role, you will also be responsible for maintaining an organized calendar and workspace, responding to standard emails within 24 hours, and performing subpoena field prints and other related administrative tasks. You will conduct various types of document scanning and preparation, assist with office and client requests, and provide support to Client Support leadership as needed. If you are detail-oriented, driven, and ready to contribute to a dynamic team, we invite you to apply for the Order Records Administrative Assistant position at Gemini Legal.

  • Location: In-office at our West Covina, CA location
  • Schedule: Monday-Friday, 8:00am-5:00pm
  • Compensation: $19.23-$24.51/hour
Requirements:
  • High school diploma or equivalent required
  • 1+ years of prior experience in a related position involving administrative support and/or data entry
  • Typing speed of at least 35 WPM with 90% accuracy
  • Advanced time management and organizational skills
  • Strong verbal and written communication skills
  • Ability to handle a high volume of work and function in a fast-paced environment, on deadline
  • Self-motivated and directed, with keen attention to detail
  • Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
  • Experience working in an office setting
  • Exceptional teamwork

Functional Requirements

Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:

  • Lifting, bending, standing, climbing or walking while carrying out assigned duties
  • Lift, push, pull (up to 20 lbs.)
  • Sitting for at least one hour at a time (total: 6-8 hours/day)
  • Keyboarding for extended periods of time (total: 4-6 hours/day)
  • Using a phone with or without a headset for extended periods (total: 2-4 hours/day)

What You'll Love About Gemini

  • Experience a unique company culture driven by shared values and a strong sense of community
  • Enjoy comprehensive health coverage, including medical, dental, vision, hospital indemnity, life, disability, and accident insurance
  • Generous PTO starting with 80 hours per year, along with 40 hours of community volunteer time, 12.5 observed holidays, and 48 hours of sick time
  • Support your financial future with a 401(k) plan that receives a company match
  • Expand your horizons with our education tuition reimbursement program, and ongoing leadership and career development opportunities
  • Receive support for all of life's situations through our Employee Assistance Program (EAP) and legal assistance benefit
  • Be recognized for your hard work and show your gratitude for others through our employee recognition program, which includes gifts and awards
  • G.I.V.E. back to the community with our company-paid annual donation to a non-profit or charity of your choice
  • Emphasis on work-life balance, offering flexible work locations and schedules whenever possible