Temporary Office Receptionist

2 months ago

Culver City, United States Outerknown Full time
Job DescriptionJob Description

Office Receptionist

Consider joining the team at Outerknown. We exist to find your Outerknown, which can be described as the furthest reaches of what we know possible in design and development to build clothing in harmony with this planet while taking care of the people we work with and the precious resources we utilize along the way. A community where we value all people equally and are passionate about respecting our planet.

Outerknown is looking for an experienced Temporary Office Receptionist. This role is part time and will last 3 - 4 months. The Office Receptionist will be responsible for managing Outerknown's headquarters in Culver City as well as managing the front reception desk and taking on additional administrative duties. The Office Receptionist holds a critical role in keeping the OK office running efficiently, as well as being the first person everyone meets when they visit. This role will be reporting into the Chief of Staff.

REQUIREMENTS

  • Welcome visitors and monitor visitor access
  • Manage and enforce OK HQ Office Policies, including COVID-19 policies
  • Manage employee and visitor parking
  • File, copy, and other clerical duties other as needed.
  • Ensure reception/front desk area is clean and presentable.
  • Answer incoming telephone calls and forward messages appropriately
  • Receive, sort, and route mail and deliveries. Prepare and send FedEx and USPS mailings
  • Order, receive, and maintain shipping supplies, office supplies, kitchen supplies, snacks, and beverages
  • Coordinate scheduling of meeting rooms/areas and set up for meetings
  • Set up for large meetings, new hire orientation, and company events
  • Manage all office facilities including but not limited to printer, plumbing, cleaning crew, IT, alarm, pond company, plant company, delivery services, etc.
  • Support New Hire Onboarding – including but not limited to laptop setup, welcome gifts, orientation day
  • Maintain organization, cleanliness, and stocking of the Kitchen
  • Support staff and the larger Outerknown team as needed
  • Be assigned other duties as requested by supervisor

QUALIFICATIONS

  • Great energy. Positive Outlook.
  • Strong people skills, including the ability to work effectively as part of a team, as well as independently.
  • Proven ability to prioritize, meet deadlines, make decisions, and change course of action quickly.
  • Detail-oriented, self-starter and capable of managing projects outside of the administrative function.
  • Experience working in a fast-paced startup environment.
  • Extremely organized and resourceful with a high level of integrity.
  • Excellent interpersonal/communication skills; personable and professional telephone presence.
  • Ability to handle confidential information with sensitivity, integrity, and accuracy.
  • Comfortable with operating large vehicles, such as a large Sprinter Van.
  • Bachelor's Degree or equivalent
  • Minimum 2 years administrative, reception, or customer service experience
  • Basic word processing skills. Must be familiar with Mac and Windows environment and have working knowledge of MS Outlook, Word, Excel, PowerPoint, Teams, and Concur.
  • Able to lift 50 pounds.

This position will be based in our corporate office in Culver City, CA and must be in office five days a week.

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