Receptionist/Office Assistant

7 months ago

Garden City, United States Friedman Vartolo LLP Full time

The Company

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 200+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.


The Position

Friedman Vartolo LLP is seeking a Receptionist/Office Assistant to join our rapidly growing team and work in our Garden City location.


The Receptionist/Office Assistant will provide a supportive role in the Garden City office, and handle a variety of administrative and clerical tasks. This individual will assist with answering a high-volume of incoming calls, and sit at the front desk to greet visitors when necessary. The Receptionist/Office Assistant will monitor and re-stock office supplies and kitchen staples as needed. The ability to manage multiple simultaneous responsibilities and work independently is a must. The position also involves working with physical and digital legal documents, and therefore requires high attention to detail.


The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls and issues. Demonstrated strong organization and computer skills are required. The ideal candidate will work well under pressure, effectively exercise discretion and good judgment, and have strong interpersonal skills.


Responsibilities

  • Answer high-volume phone calls, take detailed messages and distribute to the appropriate party
  • Send e-faxes and distribute incoming faxes
  • Greet and direct visitors entering the Firm
  • Maintain kitchen support in making coffee and restocking food and drinks
  • Support digital mail sorting and other document management tasks
  • Provide support for all miscellaneous requests with a 'can do' attitude
  • Provide administrative support as needed


Qualifications

  • 1-2 years of experience in a receptionist/office assistant role or similar
  • Computer savvy a must
  • Strong verbal and written communication skills
  • Able to multi-task
  • Superb organizational skills
  • Calm and professional demeanor


Compensation/Benefits

Salary will be commensurate with an entry/junior level position. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.


ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.


Location

Garden City, NY office.

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