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Event Coordinator Assistant

2 months ago

Detroit Lakes, United States Lakeshirts Full time
Job DescriptionJob Description

WOW OUR CUSTOMERS. WOW OUR REPS. MAKE LIFE RUN SMOOTHLY.

THE OPPORTUNITY:

This position is responsible for assisting Event Coordinators in providing administrative and customer service support for divisional Sales Managers, Sales Office, and President with the goal of continually WOW'ing our customers and reps. Coordinate travel schedules and provide administrative support on all projects handled by the Sales Department. We're seeking an individual with tremendous energy, a wealth of positivity and a can-do attitude, as this position has proven to be a key member of our growing sales department.


Schedule: Monday-Friday, 9 am- 5 pm, On-site


A Typical Day (job functions) | Support + Plan + Schedule + Organize + Coordinate

  • Provide administrative support to Event Coordinators assisting divisional Sales Managers - scheduling meetings, typing notes, preparing communication for reps and customers, running or watching reports for communication triggers, and assist in reaching deadlines
  • Assist in event planning and execution for sales conferences, and regional/national shows. Occasional travel required
  • Assist in organizing, coordinating and executing customer visit arrangements ensuring all requirements for visit are met and the customer is WOW'ed on their visit.
  • Assist in organizing and executing sales and customer service focused projects (i.e. Holiday gifts for customers, sales rep goal communications, newsletters, milestone recognition, etc.)
  • Assist in coordinating booths and materials for shows.
  • Coordinating and tracking sales rep agreements, goals, ratings, etc.
  • Assist in creating and coordinating show schedules, appointments, etc.
  • Provide back-up assistance at the front-desk - greeting customers, answering phones, postage, supplies, etc.
  • Track and maintain leads for potential customers opportunities
  • Assist in coordinating and ensuring new Sales Reps onboarding and training programs are completed

Other job duties as assigned

Skills (qualifications) | Detail-Driven + Anticipate Needs + Desire to Help + Roll with the Flow

  • High school diploma, some college courses preferred, but not required
  • Must be detail oriented with excellent computer skills
  • Must be proficient in Microsoft Excel & Word, and internet experience required
  • Type 45+ words per minute
  • Experience in scheduling and coordinate corporate events is preferred
  • Attention to details and deadlines is crucial
  • Anticipating needs and a driven desire to help where needed is crucial
  • Excellent communication skills, problem resolution, sound judgment, proactive
  • Ability to work well in a team
  • Must be reliable, responsible, flexible and take direction well
  • Must be able to handle multiple interruptions and follow through
  • Must be onsite

OUR CULTURE IS ONE-OF-A-KIND AND TRULY SETS US APART. We are proud of our humble beginnings and non-corporate style. We offer a unique atmosphere, unlike any other manufacturer. We work hard to be the best and we seek only committed individuals that will help move our company forward and embrace our values and culture. Lakeshirts | Blue 84 is one of the largest privately owned screen-printing manufacturers in the United States, responsible for decorating and distribution of a wide variety of garments for the resort, college and K-12 markets. At our headquarters in Detroit Lakes, MN, we employ over 900 great people, proudly producing 45,000+ garments daily. It's not just a job but a lifestyle. Our job descriptions help support and guide you in the role you play in making our company successful. LIFE'S BETTER IN A T-SHIRT. IT REALLY IS.

Cognitive or Mental Requirements of the Job:

Employee must be able to see and hear, read and write. Requires good judgment, people-oriented, flexible, organized, diplomatic, reliable, enthusiastic, courteous, helpful, patient.


Physical Demands:


Position Requirements/Frequency

Never

0%

Occasionally

1%-33%

Frequently

34%-66%

Continuously

67%-100%

Lifts


X



Stand



X

Walk



X

Sit



X

Carries


X



Pushes


X



Pulls


X



Climbs


X



Balances


X



Bends


X



Twists


X



Crawls


X



Reaches


X



Lifting under 10 lbs.



X


Lifting 10-24 lbs.



X


Lifting 25-50 lbs.


X



Lifting over 50 lbs.


X



Carrying under 10 lbs.



X


Carrying 10-24 lbs.



X


Carrying 25-50 lbs.


X



Carrying over 50 lbs.


X



Reaching above shoulder height


X



Reaching at shoulder height


X



Reaching below shoulder height


X



NOTE: This job description is not intended to be all-inclusive and should in no way be considered a contract or guarantee of employment. Employee may perform other related duties as needed, based on the ongoing needs of the business. Minnesota is an Employment-At-Will state and implies no specific length of employment.







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