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Events Assistant

2 months ago

Detroit, United States XTalk Prep Full time
Job DescriptionJob DescriptionDescription
As an Events Assistant at XTalk Prep Consultants, you will play a crucial role in supporting the planning, coordination, and execution of company events. Your creativity, organization, and communication skills will help ensure that each event runs smoothly and meets company objectives. You will collaborate with internal teams and external vendors to deliver outstanding experiences at our events, ranging from corporate meetings to community outreach programs.

Key Responsibilities
  • Assist in planning and organizing company events, meetings, and conferences.
  • Coordinate logistics such as venue setup, catering, transportation, and guest accommodations.
  • Liaise with vendors, contractors, and suppliers to ensure timely delivery of event services.
  • Prepare event materials, including invitations, agendas, and promotional items.
  • Support on-site event management, ensuring that everything runs smoothly and addressing any issues that arise.
  • Manage event budgets and ensure costs stay within approved limits.
  • Collect feedback after events to help improve future planning and execution.


Skills, Knowledge and Expertise
  • Bachelor's degree in Event Management, Marketing, Communications, or a related field (preferred but not required).
  • Previous experience in event planning or coordination is highly desirable.
  • Excellent organizational and multitasking skills, with the ability to manage several events simultaneously.
  • Strong communication and interpersonal skills to work effectively with vendors, clients, and team members.
  • Attention to detail and a problem-solving attitude.
  • Ability to work under pressure and adapt to last-minute changes.
  • Proficiency in Microsoft Office Suite and event management software.


Benefits
  • 401(k) retirement plan with employer matching.
  • Accidental Death & Dismemberment (AD&D) insurance.
  • Dental insurance coverage.
  • Disability insurance for financial protection.
  • Bonus opportunities for exceptional performance.
  • A supportive, collaborative work environment that encourages professional growth.