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Events Assistant

3 months ago

Detroit, United States XTalk Prep Full time
Job DescriptionJob DescriptionDescriptionJob Description: An Events Assistant at XTalk Prep Consultants is responsible for supporting the planning, coordination, and execution of events that promote our services and engage our clients. This role involves collaborating with internal teams, managing event logistics, and ensuring successful event outcomes. The Events Assistant plays a crucial role in enhancing our brand presence through well-organized and impactful events. 
Key Responsibilities
Duties and Responsibilities:

  • Assist in planning and organizing events, including conferences, seminars, workshops, and corporate meetings.
  • Coordinate event logistics, such as venue selection, catering, transportation, and audiovisual arrangements.
  • Communicate with vendors, sponsors, and participants to ensure smooth event operations.
  • Prepare and distribute event materials, including invitations, agendas, and promotional content.
  • Manage event budgets and track expenses to ensure cost-effectiveness.
  • Provide on-site support during events, including registration, setup, and troubleshooting.
  • Conduct post-event evaluations to gather feedback and identify areas for improvement.
  • Maintain event calendars and ensure timely communication of event details to all stakeholders.

Skills, Knowledge and Expertise
Required Skills & Abilities:

  • Bachelor's degree in Event Management, Communications, Marketing, or a related field.
  • Proven experience in event planning and coordination.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to work effectively under pressure and meet tight deadlines.
  • Proficiency in event management software and tools.
  • Creative problem-solving skills and attention to detail.
  • Flexibility to work occasional evenings and weekends as needed.

Benefits
Benefits:

  • 401(k) retirement plan with employer matching.
  • Accidental Death & Dismemberment (AD&D) insurance.
  • Dental insurance coverage.
  • Disability insurance for financial protection.
  • Bonus opportunities for outstanding performance.
  • Opportunities for career advancement and professional growth.
  • A supportive and collaborative work environment that values creativity and innovation.