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Event Coordination Specialist

2 months ago

Detroit, Michigan, United States Rock Connections Full time

About Rock Connections
The Rock Family of Companies encompasses a diverse array of nearly 100 businesses across sectors such as fintech, sports, entertainment, real estate, and startups.

Our culture is driven by a shared commitment to innovation, which strengthens our dedication to our clients, community, and team members.

We are committed to fostering inclusive environments where every voice is valued and diverse perspectives are embraced.

Joining our family means more than just employment; it’s an opportunity for personal and professional growth.

About Rock Events
Rock Events is a distinguished team of event specialists known for marketing some of the most desirable event venues in Detroit. We also provide comprehensive event production, business travel, and hospitality services to Rocket Companies.

With over a decade of experience managing some of Detroit's largest events, Rock Events is a trusted name in the industry.

Position Overview
As an Event Coordination Specialist, you will oversee the sales and on-site execution of weddings, social gatherings, and corporate functions within a diverse range of event spaces.

Your role will involve building relationships with vendors, clients, and partners to ensure the successful execution of events, delivering an exceptional experience from inception to completion.

Key Responsibilities
1. Market, sell, and coordinate projects and events, focusing on weddings and social occasions.
2. Manage daily operations of events, ensuring seamless setup, breakdown, and flow.
3. Guide clients from initial inquiry through to event execution, including venue showcases, proposal creation, event floor planning, and feedback collection.
4. Reconcile event costs through invoice generation, payment schedules, and contract management.
5. Provide vendor recommendations and ensure compliance with venue guidelines.
6. Collect necessary insurance certificates from clients and vendors.
7. Sell beverage packages and maintain knowledge of beverage policies.
8. Collaborate with audio-visual, security, parking, and facilities teams to prepare for events.
9. Assist in managing marketing materials, including social media and website content.
10. Stay updated on industry trends and participate in educational networking opportunities.
11. Complete annual compliance training to uphold safety standards.