Administrative Assistant
4 weeks ago
The Administrative Assistant provides high-level administrative support for department heads to ensure they can efficiently accomplish key tasks and company initiatives. This position keeps the executive’s communications organized, screens all visitors, and determine what level of support they need while offering polite, professional customer service, manages the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation.
QUALIFICATIONS/EDUCATION- Bachelor’s degree (preferred)
- Experience working with multiple calendars.
- Microsoft office experience (PowerPoint, Word, Excel, Outlook)
N/A
ABILITIES/SKILLS
- Experience working with expense reports.
- Ability to work under general direction and independently.
- Ability to respect and always maintain Executive’s confidentiality.
- Time management and ability to meet deadlines.
- Strong written and verbal communication skills
- Strong organizational skills and ability to multitask.
- Problem-solving and decision making
- Proactivity and self-direction
- Interpersonal skills
N/A
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Other duties as assigned.
FREQUENCY FACTOR TABLE
FUNCTION
FREQUENCY
Walking and standing
More than 75%
Sitting
Less than 25%
Physical Hand and Finger Dexterity (office equip. typewriter, computer)
More than 75%
Close vision the ability to adjust Focus (typewriter and/or computer)
More than 50%
Talking and Hearing
100%
Lifting less than 10 pounds
Frequently
Lifting 10-30 pounds
Seldom
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENTDescribed below are typical work environment characteristics encountered while performing the essential functions of the position:
- Moderate to High noise level.
- Clean, well-lit, comfortable climate.
- Fast-Paced environment.
Reasonable accommodation may be made to allow individuals with disabilities to perform the essential functions of the position.
-
Administrative Assistant
4 days ago
Orlando, United States Connexa Worx Full timeWe areis seeking a highly organized and proactive Administrative Assistant to support daily operations and provide administrative assistance to various departments. The Administrative Assistant will be responsible for managing office tasks, organizing files, scheduling meetings, and ensuring the smooth operation of the office. This role is ideal for someone...
-
Administrative Assistant
4 days ago
Orlando, United States Fresh Form Draft Full timeAdministrative AssistantDepartment: Pocket Ledge Employment Type: Full Time Location: Orlando, FL Compensation: $18.50 - $28.00 / hour DescriptionPosition: Administrative Assistant Company: Pocket Ledge Location: Orlando, FL Salary Range: $18.50 - $28.00 per hour (depending on experience) About Pocket Ledge: At Pocket Ledge, we're more than just a marketing...
-
Administrative Assistant
2 weeks ago
Orlando, United States Fresh Form Draft Full timeAdministrative AssistantDepartment: Deco ThinkTell Employment Type: Full Time Location: Orlando, FL Compensation: $18.50 - $28.00 / hour Description Welcome to Deco ThinkTell - where creativity meets strategy. We are a dynamic and innovative marketing company dedicated to transforming ideas into compelling narratives that resonate with audiences and drive...
-
Administrative Assistant
7 days ago
Orlando, United States Pocket Ledge Full timeJob DescriptionJob DescriptionDescriptionPosition: Administrative AssistantCompany: Pocket LedgeLocation: Orlando, FLSalary Range: $18.50 - $28.00 per hour (depending on experience)About Pocket Ledge:At Pocket Ledge, we’re more than just a marketing company – we’re your dedicated partner in achieving business excellence. With a passion for innovation...
-
Administrative Assistant
2 months ago
Orlando, United States Consider Posh Pro Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Orlando, FLDepartment: OfficePosition Type: Full-TimeJob Summary: The Administrative Assistant will play a crucial role in ensuring the smooth functioning of our office. This position requires a highly organized individual with excellent communication skills, a positive attitude, and...
-
Administrative Assistant
2 months ago
Orlando, United States The Schek Analylix Part timeThe Schek Analytix Realty Inc. is looking for a very hardworking and motivated Administrative Assistant to join our team of experts. We are looking for an Assistant who thrives in a fast-paced environment with a proven track record of developing strong partnerships that guide impact for leaders and teams. Responsibilities of the Administrative...
-
Administrative Assistant
7 days ago
Orlando, Florida, United States Solaris HealthCare College Park Full timeAbout the RoleSolaris HealthCare College Park is seeking a highly skilled and compassionate Receptionist to join our team. As a key member of our administrative staff, you will play a vital role in providing exceptional customer service and support to our residents, family members, and visitors.Key ResponsibilitiesInitial Contact: Greet and liaise with the...
-
Administrative Assistant
2 months ago
Orlando, United States Mp Predictive Technologies Inc Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Administrative Assistant
4 days ago
Orlando, Florida, United States Elwood Staffing Full timeJob SummaryElwood Staffing is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff members, including answering...
-
Administrative Assistant
2 weeks ago
Orlando, United States Visium Resources, Inc. Full time11133IntroductionVisium Resources has been asked to identify qualified candidates for these Administrative Assistant positions located in Orlando, FL. These positions are contract hire opportunities which are expected to be on-site for a minimum duration of one year.SummaryThe Administrative Assistants will provide administrative support and assistance to...
-
Administrative Assistant
19 hours ago
Orlando, United States Visium Resources Full time11133 Introduction Visium Resources has been asked to identify qualified candidates for these Administrative Assistant positions located in Orlando, FL. These positions are contract hire opportunities which are expected to be on-site for a minimum duration of one year. Summary The Administrative Assistants will provide administrative support and assistance...
-
Administrative Assistant
2 weeks ago
Orlando, United States Singnala Remote Work Freelance Full timeAbout Us:Singnala, a vibrant and innovative call center, was founded with the mission to revolutionize the call center experience by prioritizing genuine human connections over robotic interactions. Our team is dedicated to creating memorable customer experiences through a blend of personal engagement, cutting-edge technology, and a fun, lively work...
-
Administrative Assistant
3 weeks ago
Orlando, United States Singnala Full timeAbout Us:Singnala, a vibrant and innovative call center, was founded with the mission to revolutionize the call center experience by prioritizing genuine human connections over robotic interactions. Our team is dedicated to creating memorable customer experiences through a blend of personal engagement, cutting-edge technology, and a fun, lively work...
-
Administrative Assistant
1 month ago
Orlando, United States Endeavor Schools, LLC Full timeCome join us at Cranium Academy East Orlando as an Administrative Assistant!At Cranium Academy, our staff brighten childrens lives every day while creating a bright future for themselves.We offer a supportive environment for our employees and empower them with the resources they need to create a positive learning environment for our students.With our...
-
Administrative Assistant
2 weeks ago
Orlando, United States Rothman Orthopaedics Full timeJob DetailsLevel Entry Job Location Florida Innovation Tower - Orlando, FL Position Type Full Time Travel Percentage Occasional Inter-Office Travel Job Shift Day Shift DescriptionRothman Orthopaedics is seeking an Administrative Assistant! The Administrative Assistant will provide support, such as calendar management, reserving conference rooms, and typing...
-
Administrative Assistant
1 month ago
Orlando, Florida, United States Endeavor Schools, LLC Full timeCome join us at Cranium Academy East Orlando as an Administrative AssistantAt Cranium Academy, our staff brighten childrens lives every day while creating a bright future for themselves.We offer a supportive environment for our employees and empower them with the resources they need to create a positive learning environment for our students.With our...
-
Administrative Assistant
4 days ago
Orlando, Florida, United States Haynes Law, P.A. Full timeJob SummaryHaynes Law, P.A. is seeking a highly skilled and professional Administrative Assistant to serve as the first point of contact for clients and visitors. The ideal candidate will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of daily office functions.This role is critical in creating...
-
Administrative Assistant
1 month ago
Orlando, Florida, United States Sistema Universitario Ana G. Méndez Full timeWe are currently looking for a passionate and experienced individual to join our team as our Administrative Assistant. Responsibilities include coordinating and providing administrative support to the AGM University Executive Team with confidence and professionalism. Prioritizes and manages multiple projects simultaneously and follow through on issues in a...
-
Administrative Assistant
2 months ago
Orlando, Florida, United States Playtime Academy Full timeThe Administrative Assistant / Teacher provides support for the Preschool and Administrative Office.The Preschool Teacher should have high energy and work well with staff, students, and parents.Submit to Florida Department of Children & Families the absenteeism's of the VPK and School Readiness students.On a quarterly basis submit the assessments of all VPK...
-
Administrative Assistant
3 months ago
Orlando, United States Mitch D. Electric, Inc. Full timeJob DescriptionJob DescriptionMitch D. Electric, Inc is looking for an Administrative Assistant who will perform clerical and administrative duties to drive company success.Main responsibilities:Taking care of incoming and outgoing correspondenceMaintaining primary accounting documentationHandling administrative tasks (e.g., customer set-up, running...