Safety Administrative Assistant

4 weeks ago

Commerce City, United States Hooper Deforest Full time
Job DescriptionJob DescriptionDescription:

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients.

General Summary:

The Safety Administrative Assistant will support the safety department by assisting with the drug testing process, support managing of claims reports, entering and maintaining training records, and facilitating the new hire process. This role requires attention to detail, strong organizational skills, and the ability to handle sensitive information confidentially. The Safety Administrative Assistant will ensure that all safety protocols are adhered to and will provide administrative support to the safety team to ensure a smooth and efficient operation.

Principal Accountabilities:

  • Manage the Colorado new hire process including greeting new hires on day one, entering new employee information into the safety management system, answering computer training questions as needed, gathering and providing logistical information for new hires throughout orientation and working with safety specialists team to make sure new hires have the appropriate safety gear and training assignments.
  • Manage all drug testing paperwork and communication needs in Colorado. Work with corporate DER (Designated Employee Representative) in charge of drug testing to make sure all policies and communication are being followed. Update drug testing information into safety management system database. Facilitating and tracking drug and breath-alcohol tests.
  • Supporting post-incident claims information as needed for safety team and corporate Claims Administrator.
  • Maintain and update training records and databases in the safety management system, ensuring all employee training is properly documented.
  • Maintains schedules for safety department personnel and facilitates arrangements including travel accommodations.
  • Help manage collection of paper forms not in safety management system such as JSA’s, receipts, daily inspection logs, etc. Communicate on these items to field supervisors and safety team.
  • Assist with the ordering and managing inventory of safety equipment and supplies.
  • Performs duties including printing, scanning, filing, and general record keeping.
  • Other support as directed by the Regional Safety Manager or Safety and Technical Training Manager.

Description of physical working environment:

  • Normal office environment. Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting is common.
  • Occasional visits to project sites, shops, and fleet areas on a need basis.
  • Ability to lift 25-35 pounds occasionally, with or without reasonable accommodation.

Hooper is an equal opportunity/affirmative action employer, considering candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, or any other status protected by applicable local, state, or federal law.


Requirements:

Knowledge, Skills & Abilities Required:

  • Proficiency in using Microsoft Office Suite software including Word, Excel, Outlook, and PowerPoint, as well as familiarity with other relevant software programs.
  • General knowledge of office procedures and routines.
  • Preferred minimum of one year of administrative experience.
  • Strong multitasking abilities in a deadline-driven environment.
  • Proficiency in proofreading and preparing various reports with precision.
  • Exceptional team skills, meticulous attention to detail, effective communication, and problem-solving capabilities.
  • Computer literacy and a basic understanding of computer hardware.


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