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Scheduling Coordinator

2 months ago

Fort Mill, United States Senior Helpers - Rock Hill Full time
Job DescriptionJob Description

Join a team that makes a difference in the lives of our clients and their families.  If you are looking for a career that offers professional growth, a positive work environment with team morale and camaraderie, a team that supports each other to impact the growth and success of their company and allows our clients to age in the comfort of their homes while helping them keep and gain their independence, Senior Helpers of Rock Hill is the company for you.

Our Scheduling Coordinator will be a vital team member in the daily operations of our company. Our Scheduling Coordinator will ensure that our clients receive the care they need from our caregiving team. individuals who enjoys organizing schedules for best coverage, recordkeeping, problem-solving, and customer service will love this job are encouraged to apply

Enjoy Our Job Benefits:

  • Dental Insurance
  • Vision Insurance
  • Short team & Long-term Disability
  • Paid Time Off
  • Pay On Demand
  • Bonus structure

Why Work for Senior Helpers?

  • Great Place to Work® Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.
  • Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging
  • Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony

General Duties and Responsibilities but not limited to:

  • With input from the Client Care Manager(s) where appropriate, select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients.
  • Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. Company schedule must be complete for the next 3 business days plus the weekend, if appropriate, before leaving for the day.
  • Clearly communicate all new schedules and schedule changes to caregivers (and clients when appropriate) to ensure that each Caregiver knows where and when they are scheduled.  Make sure CGs confirm receipt of the schedule.
  • Track and record in Matrix Care all instances of assignment refusals, call-outs, late arrivals, early departures, etc. and share information with the office team on a regular basis.
  • Communicate with the recruiting manager to Hire for the Void on a regular basis
  • Utilize Telephony System to manage caregiver clocking-in/out to accuracy of schedules and caregiver compliance.
  • Perform spot checks to ensure adherence to care plan.  Adjust care plans as need to accurately reflect the scope of care needed.
  • Accept on-call duty averaging two weeks per month and as directed by the Branch Manager.
  • Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
  • May assist in keeping caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
  • Audits timecards on a regular basis to ensure hours match scheduled hours.
  • Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
  • Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
  • Act as point of contact with client family regarding schedules.
  • Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.

What We’re Looking For Our Scheduler to Have:

  • High School Diploma or equivalent (GED) is required, Associate’s degree preferred
  • Previous experience in customer service preferred 
  • Minimum of one year in a staffing/scheduling/logistics position preferred
  • Knowledge of general home care/healthcare staffing preferred
  • Excellent organization and communication skills
  • Quick-thinking and astute decision-making skills
  • Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
  • Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
  • Excellent problem-solving and creative-solution abilities

 

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news