Office Administrator
3 months ago
MobilityWorks caters to the needs of individuals with disabilities by offering wheelchair-accessible minivans, full-size vans equipped with lifts, and commercial fleet vehicles. Our primary goal is to empower wheelchair users, granting them the mobility, autonomy, and personal freedom they desire. Continue reading to explore how you can become part of our dedicated team championing this mission
MobilityWorks is actively searching for a dynamic and enthusiastic Sales Administrator. We emphasize a healthy work-life balance, maintaining regular business hours that allow you to enjoy quality time with your family or pursue your passions. At MobilityWorks, we firmly believe that every team member plays a crucial role in our mission, and we highly value the skills, dedication, and contributions of each member.
The Sales Administrator's role involves providing support to all departments within the store, encompassing sales, marketing, service, and rentals. It requires a comprehensive understanding of all aspects of our business and the capacity to act as the primary backup for any department when necessary.
Your Responsibilities:
Assist the Sales and Service teams by handling necessary documentation.
Prepare documentation for vehicle deliveries, including state DMV-required paperwork for titling and registration.
Photograph all vehicles and upload the images to SalesForce.
Maintain inventory records for both new and used vehicles.
Aid in the follow-up of customer service Repair Orders (ROs), including payment and Work in Progress (WIP).
Support the General Manager in dealership forecasting and budgeting.
Manage the title process and report title status using MobilityForce.
Process vehicle and warranty registrations.
Responding to BDC leads promptly, distributing them to the sales team as needed and providing backup sales support if necessary.
Be available for BDC Sales calls/appointments during evenings and weekends as required.
Submit applications for manufacturer incentives and rebates on behalf of the sales team.
Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
Handle Accounts Receivable duties, including daily deposits for all departments, account reconciliation, collection calls as necessary, and submission of required paperwork to state and federal accounts for payment.
Manage monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
Foster and maintain relationships with vendors, customers, and suppliers.
Be willing to travel to represent the company at trade shows, store openings, and vendor training events as needed (which may include weekends).
Oversee the vehicle rental department, including scheduling rentals, training rental clients in the use of adaptive equipment, preparing contracts, invoicing, and handling all related paperwork monthly.
Possess in-depth knowledge of all products and services offered by the company to assist customers when the General Manager or Certified Sales Consultant is unavailable.
Adhere to all company policies and procedures, as well as comply with OSHA, safety regulations, and state-mandated regulations.
Qualifications:
High school diploma or GED required; Bachelor's degree preferred.
Five years of office management experience.
Strong ability to work independently and manage multiple tasks efficiently.
Exceptional organizational and leadership skills.
Excellent verbal, written, and interpersonal communication skills.
Proven experience working independently with minimal supervision.
What We Offer:
A favorable work-life balance with regular hours from 8 AM to 5 PM, Monday through Friday (no late nights or weekends).
Competitive salary with bonus opportunities.
Medical, dental, and vision insurance plans.
Flexible spending accounts.
Eight paid holidays, personal time off, and social responsibility time.
Employer-paid benefits, including tuition reimbursement, an employee assistance program, life and disability insurance.
401(k) retirement plan.
A rewarding experience in a team-oriented environment.
Military veterans are strongly encouraged to apply, and we embrace diversity, encouraging individuals from all backgrounds to be part of our organization.
Please note that candidates must successfully pass a criminal and motor vehicle background check.
-
Office Administrator/Bookkeeper
1 month ago
Savannah, United States Pace, Duff & Company, P.C. Full timeJob DescriptionJob DescriptionJob Location: Rincon, GAResponsibilities:Manage office operations and schedulesPrepare and proofread letters and documentsCommunicate with clientsAssemble tax returnsQualifications:1-2 years of experience preferredHigh school diploma; associate’s degree preferredExperience as a secretary or administrative assistantProficient...
-
Administrative Assistant
6 days ago
Savannah, Georgia, United States GeorgiaGov Full timeAbout the Role:GeorgiaGov is seeking a highly organized and detail-oriented Program Support Specialist to join our team in the Office of Learning. As a key member of our administrative staff, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our learning management system.Key Responsibilities:Perform...
-
Branch Office Administrator
1 month ago
Savannah, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
2 months ago
Savannah, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Savannah, Georgia, United States GeorgiaGov Full timePosition Title: Director of Finance and Administrative ServicesRole Overview:The Director of Finance and Administrative Services is responsible for overseeing the financial and administrative functions of the organization. This role includes the management of personnel, ensuring effective operations, and providing strategic guidance to the finance...
-
Savannah, Georgia, United States GeorgiaGov Full timePosition Title: Director of Finance and Administrative ServicesOversees, assigns, and manages the responsibilities of designated staff; mentors junior accountantsDirects the Bookstore Operations Manager to guarantee the financial viability of Campus ShopsEvaluates and resolves complex accounting challengesFacilitates core accounting operations, encompassing...
-
Savannah, Georgia, United States GeorgiaGov Full timePosition Title: Director of Finance and Administrative ServicesKey Responsibilities:Oversees, assigns, and directs the activities of designated staff; mentors junior financial personnel.Manages Bookstore Operations to guarantee the financial viability of Campus Shops.Evaluates and resolves complex financial issues.Facilitates core accounting operations,...
-
Administrative Assistant
1 month ago
Savannah, United States SouthCoast Health Full timeJob DescriptionJob DescriptionSOUTHCOAST HEALTH IS LOOKING FOR A FULL TIME ADMINISTRATIVE ASSISTANTSouthCoast Health, a multi-specialty group, is looking for an exceptional full-time Administrative Assistant/Courier with strong verbal and written communication skills, as well as great customer service. Responsibilities include, but not limited to:Greet...
-
Administrative Coordinator
2 weeks ago
Savannah, Georgia, United States Savannah Auto Full timeJob DescriptionJob DescriptionOverviewWe are looking for a proficient Administrative Coordinator to manage our office operations. The successful candidate will demonstrate strong organizational skills, attention to detail, and exceptional communication abilities.Responsibilities Manage overall office functions and workflows Monitor and follow up on potential...
-
Administrative Support Specialist
1 week ago
Savannah, Georgia, United States ROCS Grad Staffing Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ROCS Grad Staffing. As a key member of our staff, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to the team,...
-
Administrator
2 weeks ago
Savannah, United States Urological Associates of Savannah, PC. Full timeJob DescriptionJob DescriptionBenefits:401(k)401(k) matchingCompetitive salaryDental insuranceHealth insurancePaid time offVision insuranceUrological Associates of Savannah, P.C., a single specialty multi-surgeon practice in Savannah, GA, has an immediate opening for an experienced Administrator. This is an immediate full-time position with competitive...
-
Administrative Assistant II
2 days ago
Savannah, Missouri, United States Interactive Government Holdings Inc Full timeJob DescriptionInteractive Government Holdings, Inc. (IGH) is seeking a highly skilled and detail-oriented Administrative Assistant II to join our team in Savannah, MO. As a key member of our support staff, you will provide administrative assistance to our executive and field staff, ensuring the smooth operation of our office.Key...
-
Administrative Assistant
2 weeks ago
Savannah, United States ROCS Grad Staffing Full timeWhy You Want To Work Here:Join a growing and award-winning construction company with a family-oriented culture. This role offers an excellent opportunity for a current student or recent graduate looking to gain experience in a fast-paced environment while learning new skills daily.Responsibilities:Provide administrative support to the team, including...
-
Administrative Coordinator
6 days ago
Savannah, Georgia, United States InsideHigherEd Full timeAbout the RoleThe Academic Affairs Manager is a key position within the Office of Academic Affairs at Savannah State University. This role is responsible for coordinating and managing office operations, providing administrative support to senior administrators, and serving as the primary point of contact for student services.Key ResponsibilitiesOffice...
-
Administrative Support Specialist
4 hours ago
Savannah, Georgia, United States Gulfstream Full timeJob DescriptionJob Title: Sr Administrative AssociateJob Summary:Gulfstream is seeking a highly skilled and experienced Administrative Support Specialist to provide advanced administrative support and coordination within the department. The ideal candidate will possess strong organizational and communication skills, with the ability to work independently and...
-
Office Operations Coordinator
1 week ago
Savannah, Georgia, United States ROCS Grad Staffing Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ROCS Grad Staffing. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our team, including...
-
Academic Administrative Assistant
1 month ago
Savannah, United States Savannah College of Art and Design Full timeAs the academic administrative assistant, you will provide support to the university’s academic services administration with academic projects and university initiatives under the direction of the senior vice president for academic services, the vice president for academic services, and the assigned school dean or associate dean. In this role you will...
-
Administrative Support Specialist
6 days ago
Savannah, Georgia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled and experienced Office Associate III to join our team at the Commonwealth of Virginia. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing administrative support to our programs and services.Key ResponsibilitiesProvide administrative support to our programs and services,...
-
Advanced Administrative Associate
2 weeks ago
Savannah, Georgia, United States Commonwealth of Virginia Full timeSalary Range: $25,821.00 to Commensurate with Experience Employment Type: Full Time The Commonwealth of Virginia is seeking applications for the position of Office Associate III. This role represents the advanced tier within the Office Associate occupational category. Individuals in this position will engage in a variety of service-oriented and...
-
Sr Administrative Associate
12 hours ago
Savannah, United States Gulfstream Full timeSr Administrative Associate in GAC Savannah Unique Skills: The ideal candidate should have experience supporting a management group and a large team of professionals with a range of administrative responsibilities. The capacity to employ strong soft-skills is essential to representing the organization with a sense of competent, sound professionalism and...