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Workplace Events Program Specialist

1 month ago

Tempe, United States Prokatchers Full time
Job DescriptionJob Description

Position: Project Manager-II / Workplace Events Program Specialist

Duration: 06 Months (Possibility of extension or conversion)

Location: Tempe, AZ 85288

Job Description:

  • Seeking a Workplace Events Program Specialist for a 6-month contract to manage our expanding events program in Tempe.
  • This role will report to the Global Workplace Program Manager; It will be pivotal in optimizing our Tempe office as a central events hub, supporting space planning, vendor management, and enhancing customer support.
  • The ideal candidate will be adept at handling multiple tasks concurrently and tackling various projects and events with a "no job is too small" attitude.
  • Exceptional communication skills, resourcefulness, and a knack for working well with diverse personalities are essential.

You're excited about this opportunity because you will:

  • Ensure the smooth execution of events: Manage all aspects of event planning and execution under our Events AaS (Events as a Service) Program, including space planning, vendor management, and customer support. Additionally, they will support the company's marquee events to ensure its success.
  • Own the global plug-and-play events model: Maintain consistency and efficiency in event execution across all locations, ensuring a seamless experience for all participants.
  • Optimize space planning: Support the Global Workplace Events Program Manager in making the best use of event spaces, ensuring they are adequately equipped and furnished for events.
  • Manage vendor relationships: Work closely with the Global Workplace Events Program Manager to secure and manage preferred pricing for event caterers, transportation, rentals, and other vendors, partnering with procurement and T&E teams.
  • Provide customer support: Provide guidance and support to team leaders and onsite hosts to streamline event planning and execution, ensuring all events run smoothly and meet participants' needs.
  • Generate event reports: Track and analyze event data to generate comprehensive reports that help evaluate event success and identify areas for improvement.

We're excited about you because you:

  • Have 3+ years of recent event planning experience.
  • Have project or program management skills.
  • Have vendor management skills.
  • Have previous experience with Google Suite, Slack, and Jira.
  • Is excited to Be an Owner and tackle a project from start to finish with minimal oversight.
  • Value our One Team, One Fight mentality by partnering to guide our culture and build our common goals.
  • Aim to be 1% Better every day by embracing new ways of thinking and acquiring new skills to retain a competitive advantage.
  • Choose Optimism and Have a Plan, whether it's a big project or an impromptu task.