Administrative Assistant

1 week ago

Johnston, United States TekWissen LLC Full time
Job DescriptionJob DescriptionOverview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the brand name of Deere & Company, an American corporation that manufactures agricultural machinery, heavy equipment, forestry machinery, diesel engines, drivetrains used in heavy equipment, and lawn care equipment. Job Title: Administrative AssistantLocation: Johnston, IA, 50131Duration: 36 Months Job Type: Contract Work Type: OnsiteShift: 1st shift position (7 am to 3:30 pm)Visa sponsorship is not available, now or in the near future, for this position. Job Description:Major Purpose
  • Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
  • Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
  • Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.
  • May perform some or all of the following: guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.
Major Duties
  • Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
  • Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
  • Prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by a board-level executive.
  • Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
  • Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
  • Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
  • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
  • Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
  • Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
  • Support others by carrying out a range of procurement activities. Involves following established procedures.
Skills, Abilities, Knowledge
  • Verbal Communication
  • Computer Skills
  • Planning and Organizing
  • Policy and procedures
  • Office Systems
  • Assessment
  • Builds Customer Loyalty
  • Call Handling
  • Masters Service Conversations
  • Numerical Skills
  • Strengthens Customer Connections
Education
  • Post-Secondary Non-Tertiary Education
TekWissen Group is an equal opportunity employer supporting workforce diversity.

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