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Senior Administrative Coordinator

2 months ago

Johnston, United States Palmer Group Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Palmer Group. As a key member of our administrative team, you will provide exceptional support to our senior executives and contribute to the smooth operation of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to senior executives, including scheduling appointments, coordinating meetings, and preparing correspondence.
    • Manage complex calendars, coordinate travel arrangements, and ensure seamless execution of events.
  • Document Management
    • Prepare and edit complex documents, reports, and presentations using Microsoft Office and other software applications.
    • Develop and maintain databases, spreadsheets, and other departmental systems to ensure accurate and up-to-date information.
  • Communication and Customer Service
    • Respond to a wide range of inquiries and requests from internal and external stakeholders, providing accurate and timely information.
    • Develop and maintain relationships with colleagues, clients, and vendors to ensure excellent customer service.
  • Procurement and Logistics
    • Procure goods and services, ensuring compliance with company policies and procedures.
    • Coordinate logistics, including travel arrangements, meeting setup, and event planning.
  • Professional Development
    • Stay up-to-date with industry trends, best practices, and regulatory requirements.
    • Participate in training and development activities to enhance skills and knowledge.
Requirements
  • 3-5 years of experience as an executive-level Administrative Assistant.
  • Associate degree required, bachelor's degree preferred.
  • Strong proficiency with Microsoft Office suite, SharePoint, and ability to use/toggle between multiple applications and computer screens.
  • Attention to detail, organization, ability to work independently, and anticipate needs are essential skills.
  • Experience with SAP is a plus.
Benefits
  • 401k
  • Major health insurances
  • Employee Stock Ownership Plan (ESOP)