Executive Administrative Assistant

1 week ago


Johnston, United States Staff Finders Technical Full time
Job DescriptionJob Description

Overview: We are seeking an experienced Administrative Assistant to support executive-level managers across multiple countries. This role requires handling highly confidential and challenging tasks while collaborating closely with other executive Administrative Assistants. The ideal candidate is a team player with the ability to quickly adapt and excel in a fast-paced environment.

Job Responsibilities:

  • Schedule global travel arrangements and manage executive calendars efficiently.
  • Provide comprehensive administrative support, including documentation and communications.
  • Produce, update, and offer best practice support on complex Microsoft documents and departmental systems.
  • Arrange meetings, conferences, and travel plans to maximize the executives' time.
  • Prepare and tailor letters, emails, reports, agendas, and minutes for executive approval.
  • Gather and summarize data for reports and create moderately complex documents.
  • Answer and direct inquiries, both via telephone and email, providing information or directing more complex matters as needed.
  • Host visitors and address their questions or concerns promptly and accurately.
  • Develop a thorough understanding of organizational policies, procedures, and relevant regulatory codes to ensure compliance.
  • Participate in ongoing professional development and training to enhance skills and industry knowledge.

Education and Experience:

  • 3-5 years of experience as an executive-level Administrative Assistant.
  • Candidates with 1-3 years of experience will be considered if they have a degree or certificate in a business-related field.

Required Skills:

  • Strong attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office products.
  • Experience with SAP is a plus.


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