Executive Administrative Assistant
1 week ago
Overview: We are seeking an experienced Administrative Assistant to support executive-level managers across multiple countries. This role requires handling highly confidential and challenging tasks while collaborating closely with other executive Administrative Assistants. The ideal candidate is a team player with the ability to quickly adapt and excel in a fast-paced environment.
Job Responsibilities:
- Schedule global travel arrangements and manage executive calendars efficiently.
- Provide comprehensive administrative support, including documentation and communications.
- Produce, update, and offer best practice support on complex Microsoft documents and departmental systems.
- Arrange meetings, conferences, and travel plans to maximize the executives' time.
- Prepare and tailor letters, emails, reports, agendas, and minutes for executive approval.
- Gather and summarize data for reports and create moderately complex documents.
- Answer and direct inquiries, both via telephone and email, providing information or directing more complex matters as needed.
- Host visitors and address their questions or concerns promptly and accurately.
- Develop a thorough understanding of organizational policies, procedures, and relevant regulatory codes to ensure compliance.
- Participate in ongoing professional development and training to enhance skills and industry knowledge.
Education and Experience:
- 3-5 years of experience as an executive-level Administrative Assistant.
- Candidates with 1-3 years of experience will be considered if they have a degree or certificate in a business-related field.
Required Skills:
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office products.
- Experience with SAP is a plus.
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