Executive Administrative Assistant/ Senior Executive Assistant/Administrative Operations Coordinator
1 week ago
Job Title: Executive Administrative Assistant/ Senior Executive Assistant/Administrative Operations Coordinator
Location: Johnston, IA, 50131
Duration: 36 Months
Job Type: Contract
Work Type: Onsite
Shift: 1st shift position (7 am to 3:30 pm)
Visa sponsorship is not available, now or in the near future, for this position.
Pay Rate: $30-30/hr. On w2
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the brand name of Deere & Company, an American corporation that manufactures agricultural machinery, heavy equipment, forestry machinery, diesel engines, drivetrains used in heavy equipment, and lawn care equipment.
Job Description:
Major Purpose
- Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
- Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
- Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.
- May perform some or all of the following: guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.
Major Duties
- Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
- Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
- Prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by a board-level executive.
- Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
- Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
- Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
- Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
- Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
- Support others by carrying out a range of procurement activities. Involves following established procedures.
Skills, Abilities, Knowledge
- Verbal Communication
- Computer Skills
- Planning and Organizing
- Policy and procedures
- Office Systems
- Assessment
- Builds Customer Loyalty
- Call Handling
- Masters Service Conversations
- Numerical Skills
- Strengthens Customer Connections
Education
- Post-Secondary Non-Tertiary Education
TekWissen® Group is an equal opportunity employer supporting workforce diversity.
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Johnston, United States TekWissen ® Full timeJob Title: Executive Administrative Assistant/ Senior Executive Assistant/Administrative Operations CoordinatorLocation: Johnston, IA, 50131Duration: 36 Months Job Type: Contract Work Type: OnsiteShift: 1st shift position (7 am to 3:30 pm)Visa sponsorship is not available, now or in the near future, for this position. Pay Rate: $30-30/hr. On w2 Overview:...
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