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Senior Administrative Assistant

2 months ago

Johnston, United States Palmer Group Full time $30
Job DescriptionJob Description

Join this well-known, well-respected company as a Senior Administrative Assistant Enjoy working in a very nice, modern office while supporting a dynamic team. Your role will involve managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. If you are organized, detail-oriented, and thrive in a professional environment, we would love to hear from you

Work Model:

  • On-Site
  • Monday - Friday
  • 7:00 AM - 3:30 PM

What you will do:

  • Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes
  • Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time
  • Prepare tailored letters, emails, and more complex reports agendas, and minutes of meetings for approval by a board-level executive
  • Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports
  • Answer the telephone and assist callers or those making a broad range of inquiries by email, mail or other means with any requests for information, directing more complex matters to colleagues as necessary
  • Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
  • Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
  • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards
  • Obtain authorization from a supervisor or manager for any exceptions from the mandatory procedure
  • Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching
  • Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
  • Support others by carrying out a range of procurement activities involving following established procedures

What you will need to be successful:

  • 3-5 years of work experience as an executive-level Administrative Assistant
  • Associate degree required, bachelor's degree preferred
  • Strong proficiency with Microsoft Office suite, SharePoint, and ability to use/toggle between multiple applications and computer screens
  • Attention to detail, organization, ability to work independently, and anticipate needs are all skills that will stand out
  • Experience with SAP is a plus

Benefits overview:

  • 401k
  • Major health insurances
  • Employee Stock Ownership Plan (ESOP)
  • Click here for a complete list of benefits 
Company DescriptionPalmer Group is a premier employment agency. Since 1998 we have been a leading resource in providing employment solutions. With consistency and confidence, our experts partner with our clients and candidates as they navigate the evolving job market.

Our employment solutions include temporary and contract staffing, direct-hire placement, as well as additional job seeker services, employer services, and managed services.

We are an employee-owned company founded on strong ethics, values, and a passion for making lives better. Our employees are committed professionals that are passionate about helping others and forming relationships that matter.

Through our relationships, we’ve built a client roster that ranges from local to Fortune 500 companies in a variety of industries and have developed a vast network of high-quality candidates from entry to executive-level experience.

Our areas of expertise include Accounting & Finance, Administrative & Customer Service, Construction, Engineering & Manufacturing, Human Resources, Information Technology, Insurance, Mortgage & Banking, and Sales & Marketing.Company DescriptionPalmer Group is a premier employment agency. Since 1998 we have been a leading resource in providing employment solutions. With consistency and confidence, our experts partner with our clients and candidates as they navigate the evolving job market. \r
\r
Our employment solutions include temporary and contract staffing, direct-hire placement, as well as additional job seeker services, employer services, and managed services. \r
\r
We are an employee-owned company founded on strong ethics, values, and a passion for making lives better. Our employees are committed professionals that are passionate about helping others and forming relationships that matter. \r
\r
Through our relationships, we’ve built a client roster that ranges from local to Fortune 500 companies in a variety of industries and have developed a vast network of high-quality candidates from entry to executive-level experience. \r
\r
Our areas of expertise include Accounting & Finance, Administrative & Customer Service, Construction, Engineering & Manufacturing, Human Resources, Information Technology, Insurance, Mortgage & Banking, and Sales & Marketing.