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Administrative Assistant

4 months ago

Laguna Hills, United States APFSC Full time
Job DescriptionJob DescriptionJOB BRIEF

We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our companys CEO who oversees 6 different companies. Admin Assistant needs to be well-organized, have great time management skills and be able to act without guidance. Ultimately, the Admin Assistant will contribute to the efficiency of our business by providing personalized and timely support to our CEO.

Your Role


  • This position reports directly to the CEO

  • Maintain multiple calendars and schedule both on and off-site meetings

  • Monitor email and phone calls; proactively respond and/or coordinate issues when necessary

  • Maintain and update distribution and contact lists

  • Ordering office supplies and replacements, as well as managing mail and courier services.

  • Copying, scanning, and faxing documents, as well as taking notes during meetings.

  • Typing, formatting, and editing reports, documents, and presentations.

  • Run errands as requested

  • Work on special projects as necessary


Requirements


  • 5+ years experience in an administrative assistant, executive secretary, or office manager role

  • Outstanding organizational and time management skills

  • High attention to detail

  • Ability to multitask and prioritize daily workload

  • Excellent verbal and written communication skills

  • Trustworthy and reliable

  • Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and Teams)

Bonuses


  • Familiar with Social Studio and Salesforce
This is an ON-SITE position and requires you to be in the office each workday.

Benefits


  • 401k

  • Health Insurance

  • Paid Time Off

  • Gym Membership

    Website: www.fimac.us