Office Administrative Assistant

1 month ago

Winter Haven, United States ComForCare Home Health Care - Florida Winter Haven Full time
Job DescriptionJob DescriptionBenefits:
  • Bonus based on performance
  • Employee discounts
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Training & development
  • Competitive salary
  • Wellness resources

Looking for an individual to join our home care family.
At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live their best lives possible.
*Each office is independently owned and operated.

We are seeking a candidate with experience with office /clerical skills that can also function as a CNA / Home Health Aide on-call float as needed.


POSITION SUMMARY - ADMINISTRATIVE ASSISTANT
Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

Oversees caregiver recruitment, screening, hiring, and retention. Coordinates with the RN to administer testing of the caregivers and set up skills assessments.

Assist Administration with caregiver schedule adjustments, client correspondence.

Participates in quarterly quality assurance reviews, team meetings, and training events.

On call requirements to be included in the rotation for after hours calls.

Be accessible via phone apps required by the agency conduct day to day operations.

POSITION SUMMARY - HOME HEALTH AIDE

What youll be doing:
  • Assist with daily activities to help clients stay independent and in their own homes.
  • Provide assistance with personal care.
  • Assist with mobility, transfers and range of motion exercises.
  • Handle meal planning, preparation and feeding.
  • Properly manage household needs.
  • Provide companionship and respite services for the family.
REPORTS TO: Administrator & Alternate Administrator

QUALIFICATIONS
  • High school graduate; college degree preferred.
  • Minimum of two (2) years experience in a business setting, health care preferred.
  • Knowledge of medical terminology preferred.
  • Speak, read, write, and comprehend English.
  • Speak, Comprehend Spanish a Plus
  • Demonstrated strong verbal, written and interpersonal communication skills.
  • Demonstrated ability to type at least 50 words per minute.
  • Demonstrate use of computer programs to include but not limited to Word, Excel, Power Point, Google Docs, Spread Sheets, etc.
  • Current BLS certification a Plus.
  • Current Florida CNA Certification or Home Health Aide certificate a Plus.

ESSENTIAL FUNCTIONS/AREAS OF ACCOUNTABILITY
  1. Provides clerical support to agency management and supervisory personnel.
    1. Prepares correspondence, reports, documents, and medical Plans of Care.
    2. Schedules appointments for management staff and schedules meeting rooms.
    3. Prepares updates to policies and procedures as directed.
    4. Prepares statistical reports as needed.
  2. Maintains inventory of office supplies and medical supplies.
    1. Establishes agency standards and appropriate reorder points.
    2. Monitors supply needs and assures availability of supplies needed.
    3. Prepares client charge slips as directed and forwards them to the billing department.
  3. Assists with the billing process.
    1. Assists with data entry of schedules for billing and payroll.
    2. Maintains current admission log.
    3. Enters all new clients into the computer system.
  4. Maintain client data base.
  5. Participate with and respond to incoming referrals both clients and caregivers.
  6. Assists with hiring process for direct care staff.
    1. Provides initial telephone screening for applicants and sets up interviews if appropriate
    2. Requests references on applicants.
    3. Performs orientation and training of all new clerical & direct care staff.
    4. Monitors and directs remote training as required by the company and the state.
    5. Performs Background Checks on new applicants.
    6. Maintains Employee Files and reports missing or incomplete documents.
  7. Performs job in compliance with agency policies and procedures as well as community and professional standards.
    1. Accepts responsibility in accordance with the role of the Administrative Assistant.
    2. Assures compliance with applicable laws.
    3. Attends meetings and educational programs as required.
    4. Participates in the Agency quality improvement activities.
    5. Maintains confidentiality in all aspects of the job.
  8. Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.
    1. Attends clinical staff meetings as needed to communicate information needs
    2. Contacts clients, referral sources, families, and other disciplines as directed to assure care coordination.
    3. Assists with filing of documentation in the clinical record. Reports missing or incomplete charting.
    4. Participates and communicates with other departments to assure that tasks are accomplished.
    5. Performs additional duties and responsibilities as deemed necessary.

PHYSICAL/ENVIRONMENTAL DEMANDS
The information below is intended to describe the general context/requirements for performance of this job. During a typical workday, this position requires the activities listed. It is not to be considered an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties.

  • Administrative Assistance

    1 month ago

    Winter Haven, Florida, United States Spherion Full time

    Spherion Staffing in Lakeland has partnered with a local college who is looking for an administrative assistant to join their growing team. Highlights: Monday-FridayDay ShiftResponsibilities:- General administrative duties- Provide excellent customer service to individual clients (in various industries)- Maintain client communication- Obtain an understanding...

  • Recruiter/Administrative Assistant

    1 month ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHuman Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media...

  • Administrative Assistant

    2 months ago

    Winter Haven, United States ComForCare Home Health Care - Florida Winter Haven Full time

    Job DescriptionJob DescriptionLooking for an individual to join our home care family.At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live their best lives possible.*Each office is independently owned and operated. POSITION SUMMARYProvides clerical support including...

  • Tax / Office Administrative Assistant

    3 months ago

    Winter Park, United States Bcr Cpas & Advisors Inc Full time

    Job DescriptionJob DescriptionJob SummaryPerforms various secretarial and administrative duties for Tax office.General ResponsibilitiesComposes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.Reviews and signs materials, as authorized.Edits documents produced by others.Ensures...

  • Administrative Assistant

    2 months ago

    Winter Park, Florida, United States Full Sail University Full time

    If you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewardingWe are looking for a responsible...

  • Office Administrator

    1 week ago

    West Haven, United States Specialty Products and Insulation Full time

    Summary The Office Administrator will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office. This role will be operating part-time. The candidate for this role is expected to come into the office 2 days per week. Areas of responsibilities may include but are not limited to: Greet visitors and...

  • Office Administrator

    3 weeks ago

    West Haven, United States SPI LLC Part time

    Job DescriptionJob DescriptionSummaryThe Office Administrator will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office. Areas of responsibilities may include but are not limited to:Greet visitors and point them in the right direction, answer inquiries, and create a welcoming...

  • Office Administrator

    2 weeks ago

    West Haven, United States SPI LLC Part time

    Job DescriptionJob DescriptionSummaryThe Office Administrator will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office. This role will be operating part-time. The candidate for this role is expected to come into the office 2 days per week. Areas of responsibilities may include but are not...

  • Staff Administrator/Recruiter

    1 month ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHuman Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media...

  • Administrative Support Specialist

    1 week ago

    Winter Haven, Florida, United States ComForCare Home Health Care - Florida Winter Haven Full time

    Job OverviewBenefits:Performance-based bonusesEmployee discountsCareer advancement opportunitiesPaid time offProfit sharingTraining and development programsCompetitive salaryWellness resourcesJoin our dedicated team at ComForCare Home Health Care, where we treat our employees like family. We celebrate achievements and foster a fun work environment, all while...

  • Administrative Support Specialist

    1 week ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:We are seeking a skilled Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass various office functions, ensuring prompt and professional responses to both internal and external inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills and a...

  • Administrative Support Specialist

    1 week ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:We are seeking a knowledgeable Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass various office functions, ensuring prompt and professional responses to both internal and external inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills and a...

  • Administrative Support Specialist

    1 week ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:We are seeking an experienced Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass all facets of office operations, ensuring professional responses to both internal and external customer inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills and...

  • Administrative Support Specialist

    4 days ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:We are seeking a skilled Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass all facets of office operations, ensuring prompt and professional responses to both internal and external inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills,...

  • Administrative Support Specialist

    4 days ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:An experienced Administrative Support Specialist is sought for a local Non-Profit organization. The primary responsibilities encompass various office functions, ensuring professional responses to both internal and external customer inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills, emphasizing...

  • Citrus Innovation Site Administrative Coordinator

    4 days ago

    Winter Haven, Florida, United States International Flavors & Fragrances Full time

    Requisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center Become an integral part of our global citrus initiative. This is a pivotal moment to engage with one of the leading companies in fragrance and flavor. We are seeking a Site Administrative...

  • Administrative Support Specialist

    1 week ago

    Winter Haven, Florida, United States Nesco Resource Full time

    Position Overview:We are seeking a skilled Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass all facets of office operations, ensuring prompt and professional responses to both internal and external inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills, with...

  • Administrative Assistant

    2 weeks ago

    North Haven, United States Ulbrich Stainless Steels & Special Metals, Inc. Full time

    We are currently seeking an experienced Administrative Assistant to become part of the Ulbrich Sales team located in North Haven, CT. The Administrative Assistant will provide administrative support to the Chief Operating Officer, President of Distribution, and the Sales Management team.Your primary responsibilities will include: running and distributing...

  • Citrus Innovation Site Administrative Coordinator

    1 week ago

    Winter Haven, Florida, United States International Flavors & Fragrances Full time

    Requisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center Are you ready to be a vital part of our global citrus initiative? This is an exciting opportunity to join one of the leading companies in the fragrance and flavor industry. We are in search of a...

  • Citrus Innovation Site Administrative Coordinator

    1 week ago

    Winter Haven, Florida, United States International Flavors & Fragrances Full time

    Requisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center We are seeking a dedicated individual to join our global citrus team. This is an exciting opportunity to be part of one of the leading fragrance and flavor companies in the world. We are looking for...