Administrative Assistant

1 month ago

Winter Haven, United States ComForCare Home Health Care - Florida Winter Haven Full time
Job DescriptionJob DescriptionLooking for an individual to join our home care family.
At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live their best lives possible.
*Each office is independently owned and operated.

POSITION SUMMARY
Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

REPORTS TO: Administrator & Alternate Administrator

QUALIFICATIONS
  • High school graduate; college degree preferred.
  • Minimum of two (2) years experience in a business setting, health care preferred.
  • Knowledge of medical terminology preferred.
  • Speak, read, write, and comprehend English.
  • Speak, Comprehend Spanish a Plus
  • Demonstrated strong verbal, written and interpersonal communication skills.
  • Demonstrated ability to type at least 50 words per minute and familiarity with basic computer programs.
  • Current BLS certification
  • Current Florida CNA License a Plus

ESSENTIAL FUNCTIONS/AREAS OF ACCOUNTABILITY
  1. Provides clerical support to agency management and supervisory personnel.
    1. Prepares correspondence, reports, documents, and medical Plans of Care.
    2. Schedules appointments for management staff and schedules meeting rooms.
    3. Prepares updates to policies and procedures as directed.
    4. Prepares statistical reports as needed.
  2. Maintains inventory of office supplies and medical supplies.
    1. Establishes agency standards and appropriate reorder points.
    2. Monitors supply needs and assures availability of supplies needed.
    3. Prepares client charge slips as directed and forwards them to the billing department.
  3. Assists with the billing process.
    1. Assists with data entry of schedules for billing and payroll.
    2. Maintains current admission log.
  4. Enters all new clients into the computer system
  5. Assists with hiring process for direct care staff.
    1. Provides initial telephone screening for applicants and sets up interviews if appropriate
    2. Requests references on applicants.
    3. Assists in orientation and training of new clerical & direct care staff.
    4. Performs Background Checks on new applicants
    5. Maintains Employee Files and reports missing or incomplete documents
  6. Performs job in compliance with agency policies and procedures as well as community and professional standards.
    1. Accepts responsibility in accordance with the role of the Administrative Assistant.
    2. Assures compliance with applicable laws.
    3. Attends meetings and educational programs as required.
    4. Participates in the Agency quality improvement activities.
    5. Maintains confidentiality in all aspects of the job.
  7. Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.
    1. Attends clinical staff meetings as needed to communicate information needs
    2. Contacts clients, referral sources, families, and other disciplines as directed to assure care coordination.
    3. Assists with filing of documentation in the clinical record. Reports missing or incomplete charting.
    4. Participates and communicates with other departments to assure that tasks are accomplished.
    5. Performs additional duties and responsibilities as deemed necessary.

PHYSICAL/ENVIRONMENTAL DEMANDS
The information below is intended to describe the general context/requirements for performance of this job. During a typical workday, this position requires the activities listed. It is not to be considered an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties.

  • Administrative Assistance

    2 weeks ago

    Winter Haven, Florida, United States Spherion Full time

    Spherion Staffing in Lakeland has partnered with a local college who is looking for an administrative assistant to join their growing team. Highlights: Monday-FridayDay ShiftResponsibilities:- General administrative duties- Provide excellent customer service to individual clients (in various industries)- Maintain client communication- Obtain an understanding...

  • Recruiter/Administrative Assistant

    2 weeks ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Human Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media platforms to enhance our...

  • Recruiter/Administrative Assistant

    3 weeks ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHuman Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media...

  • Recruiter/Administrative Assistant

    4 weeks ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHCRC is seeking a dedicated Administrative Assistant/Recruiter to join our diverse team of professionals. The ideal candidate will provide specialized operational, administrative, recruiting and personnel management support in a collaborative and team-oriented environment.Responsibilities Include, But Are Not Limited To:Perform...

  • Administrative Assistant/Office Management

    3 months ago

    Winter Haven, United States ComForCare Home Health Care - Florida Winter Haven Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceEmployee discountsOpportunity for advancementPaid time offProfit sharingTraining & developmentCompetitive salaryWellness resources Looking for an individual to join our home care family.At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is...

  • Office Administrative Assistant

    2 weeks ago

    Winter Haven, United States ComForCare Home Health Care - Florida Winter Haven Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceEmployee discountsOpportunity for advancementPaid time offProfit sharingTraining & developmentCompetitive salaryWellness resources Looking for an individual to join our home care family.At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is...

  • Staff Administrator/Recruiter

    3 weeks ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHuman Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media...

  • Staff Administrator/Recruiter

    4 weeks ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHCRC is seeking a dedicated Administrative Assistant/Recruiter to join our diverse team of professionals. The ideal candidate will provide specialized operational, administrative, recruiting and personnel management support in a collaborative and team-oriented environment.Responsibilities Include, But Are Not Limited To:Perform...

  • Staff Administrator/Recruiter

    1 month ago

    Winter Haven, United States Human Capital Resources and Concepts Full time

    Job DescriptionJob DescriptionHCRC is seeking a dedicated Administrative Assistant/Recruiter to join our diverse team of professionals. The ideal candidate will provide specialized operational, administrative, recruiting and personnel management support in a collaborative and team-oriented environment.Responsibilities Include, But Are Not Limited To:Perform...

  • Administrative Assistant

    1 month ago

    Winter Park, Florida, United States Full Sail University Full time

    If you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewardingWe are looking for a responsible...

  • Administrative Assistant

    2 months ago

    New Haven, Connecticut, United States The Arnold Group Full time

    Please submit resume to to apply.Pay Rate/Range: $14-15/hrDescription: Seeking an experienced Administrative Assistant to provide administrative support for a busy office. The Administrative Assistant will answer multi-line phones, take messages, maintain records, prepare and process labor contracts, and deposit checks. Will only consider those with previous...

  • Administrative Assistant

    4 weeks ago

    New Haven, United States Chapel Haven Schleifer Center Inc Full time

    Job DescriptionJob DescriptionDynamic Diversity – Caring Collaboration – Individual Integrity – Community ConnectionAdministrator AssistantFull TimeNew Haven, CT, USRequisition ID: 1415Salary Range: $20.25 To $20.25 HourlySchedule: 40 hours/wk., M-F 9 am – 5 pmChapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering...

  • Administrative Assistant

    4 weeks ago

    New Haven, United States Chapel Haven Schleifer Center Inc Full time

    Job DescriptionJob Description Dynamic Diversity – Caring Collaboration – Individual Integrity – Community ConnectionAdministrator AssistantFull TimeNew Haven, CT, USRequisition ID: 1415Salary Range: $20.25 To $20.25 HourlySchedule: 40 hours/wk., M-F 9 am – 5 pmChapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering...

  • News Administrative Assistant

    3 months ago

    Winter Park, United States Hearst Full time

    News Administrative Assistant WESH 2/CW18 is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative needs of the News Department. This individual is a key member of the news team charged with ensuring the department operates smoothly from an administrative standpoint. You will also...

  • News Administrative Assistant

    2 months ago

    Winter Park, Florida, United States tapwage Full time

    News Administrative AssistantWESH 2/CW18 is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative needs of the News Department. This individual is a key member of the news team charged with ensuring the department operates smoothly from an administrative standpoint. You will also serve...

  • Site Admin Assistant

    1 month ago

    Winter Haven, United States International Flavors & Fragrances Full time

    Requisition ID : 499406   Job Description Site Administrative Assistant Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center, Lakeland, Florida Do you want to become part of our global citrus team. It is an exciting time to be part of one of the world’s best fragrance and flavor companies!  We are looking...

  • Site Admin Assistant

    4 weeks ago

    Winter Haven, United States IFF Family of Companies Full time

    Requisition  ID : 499406  Job Description Site Administrative Assistant Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center, Lakeland, Florida   Do you want to become part of our global citrus team.   It is an exciting time to be part of one of the world’s best fragrance and flavor companies!  We are looking...

  • Site Admin Assistant

    4 weeks ago

    Winter Haven, Florida, United States IFF Family of Companies Full time

    Requisition ID : 499406 Job DescriptionSite Administrative AssistantGlobal Citrus Innovation TeamIFF NourishLocation: IFF Citrus Innovation Center, Lakeland, Florida Do you want to become part of our global citrus team. It is an exciting time to be part of one of the world's best fragrance and flavor companies We are looking for a Site Administrative...

  • Medical Assistant

    3 months ago

    Winter Haven, United States Suncoast Skin Solutions Full time

    Job DescriptionJob DescriptionJob Title: Medical AssistantPosition Type: Full TimeJob Description: To assist the Provider in providing the utmost direct/indirect quality care to patients with the end goal of making patients feel as if they are family.Role and ResponsibilitiesClinical and AdministrativePrepare and maintain examination and treatment...

  • Senior Administrative Assistant

    4 months ago

    New Haven, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionWe are seeking a executive assistant member to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...