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Administrative Assistant
2 months ago
We are looking to employ a maintenance administrative assistant with basic knowledge of residential and commercial maintenance work order management or experience in office administrative skills and duties. A maintenance administrative assistant is expected to have fantastic organizational and time management skills. You will possess excellent communication skills with a great eye for detail.
The maintenance administrative assistant will be responsible for assisting with scheduling and communicating with multiple teams of maintenance crews, inputting data into maintenance related software & spreadsheets, calling tenants to schedule visits, assisting the daily duties of the maintenance coordinator and other maintenance staff.
DUTIES & RESPONSIBILITIES
-Follow up of completed work with techs, property managers, agents, and tenants.
-Assisting with scheduling deliveries of materials, appliance pick ups, and any third party work.
-Assist with contacting vendors for material purchases.
-Updating all reports of work orders and repairs in Rent Manager software or related systems.
-Tracking, filing, and submission of all receipts, invoices, and payments with accounting.
-Assisting with entering jobs into timesheets of all hourly maintenance technician employees.
-Contacting current tenants by phone and email to schedule appointments and visits.
-Filing paperwork for maintenance teams, vendors, and others as needed.
EDUCATION & TRAINING
High school diploma
Higher education in related field is a plus.
KNOWLEDGE & EXPERIENCE
Comprehensive knowledge of administrative tasks and proficient computer skills.
Minimum of 1 year of experience of related work (preferred).
SKILLS & ABILITIES
Reliable transportation and valid driver’s license.
Ability to communicate effectively is a must. Bilingual is a plus.
Excellent time management skills.
Professional phone etiquette and customer service
WORK ENVIRONMENT
Professional office setting
HOURS / SHIFTS
7 am to 4 pm; Monday through Friday
Pay
$16 - $18 / hr
BENEFITS
Health, dental, vision, 401k match, paid time off
OTHER
On the job training
PHYSICAL REQUIREMENTS
Reasonable accommodations can be made upon request.
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